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Action taken at the February 2, 2010 Town Council meeting

Presented a resolution congratulating the Boy Scouts of America on their 100^th anniversary to the General Greene Council District Commissioner
Adopted the Armed Forces Community Covenant
Approved Budget Amendment #9 to allocate $1,150 for the reprinting of the Comprehensive Land use Plan books
Appointed Ron Robertson to fill a vacancy on the Zoning Board
Authorized the use of the Idol Field at Pleasant Garden Elementary School during the spring soccer season because of the wet conditions on the lower playing field on town property
Waived the cost of the electricity for the lights on the Community Christmas Tree provided by the Pleasant Garden Lions Club
Amended the Town Ordinance to extend board members’ terms to December 31 of each year

Action taken at the February 11, 2010 special meeting

Authorized Town Attorney Hill to draft a revised Town Hall use policy based on the points agreed to by a majority of councilmembers

Action taken at the January 5, 2010 Town Council meeting

January 5, 2010

Awarded trophies to the winners of the 2009 Pleasant Garden Christmas Parade to Picture Perfect for the Snowball Queen and King float, Best Performance to the Shriners Scooter Patrol, and the Chairman’s Trophy to Boy Scout Troop 328
Recognized the winners of the Snowball Queen and King essay contest winners
Authorized Paul Kron of the Piedmont Triad Council of Governments to prepare a grant application for improvements to the driveway and parking areas of the soccer field complex for the Town Council’s review
Scheduled public budget input sessions at 6:30pm on February 2, March 2, and April 6.
Changed the deadline date for outer agency funding requests to April 16.
Scheduled council budget work sessions for February 11, March 18 and April 22 at 7:00pm
Appointed Councilman Wyrick as the liaison to the Long-Range Planning Board, Councilwoman Johnson as the liaison to the Zoning Board, and Councilwoman Strickland as liaison to the Recreation Board
Appointed Mayor Greene as the voting delegate to the Piedmont Triad Council of Governments with Councilwoman Strickland as the alternate
Appointed Councilwoman Strickland as the town’s representative on the Ten Year Plan to End Homelessness task force
Approved Mayor Pro Tem Smith as the town’s representative on the Solid Waste Committee
Appointed Councilman Wyrick to represent the town at the Greensboro MPO meetings
Scheduled an E-cycling event at Pleasant Garden Town Hall in conjunction with Guilford County on Saturday, March 27
Authorized the purchase of a new computer for the Mayor’s office
Approved a resolution calling for a revision to the NC Transportation Equity Formula

January 7, 2010

Participated in board orientation training with the members of the town’s three boards

January 16, 2010

Participated in a day-long retreat to establish operating ground rules and identify council goals for the next two years

Action taken at the December 1, 2009 Town Council meeting

Acknowledged the results of the November 3, 2009 municipal election
Approved the Letter of Engagement with Bernard Robinson & Company for the 2009-10 fiscal year audit
Recognized retiring councilmembers Anne Hice and Rick Wallace

Action taken at the December 1, 2009 Town Council Organization Meeting

Administered the Oath of Office to Mayor Bill Greene and Councilmember Carla Strickland
Elected Nancy Jo Smith as Mayor Pro Tem
Approved Budget Amendment #6 moving $15,000 from Reading Grows Community into the Contingency/disaster Fund
Approved Budget Amendment #7 moving $1,500 to Council Travel and Expenses, $500 to Council Retreat, and $200 to Educational materials from the E-cycling event
Selected Thursday, January 7 for the Board Orientation meeting
Scheduled a council retreat/planning session for Saturday, January 16
Approved the 2010 meeting schedule
Approved the 2010 staff holiday schedule

Action taken at the December 9, 2009 Town Council Special Meeting

Agreed there will be seven members on each town board in 2010
Appointed the members of the Long-Range Planning Board: Pam Lemieux, Ellen Maddox, Glenn Morgan, Mark Wilcox, David Seel, Wayne Kirkman, and Richard Winn. Melvin Hinshaw was appointed when Mr. Morgan declined his appointment.
Appointed the members of the Zoning Board: Alan Carroll, John Carroll, Dianne Kuhn, Nancy Martin, Peter Rojeski, James Sealey, and Ron Surgeon
Appointed the members of the Recreation Board: Steve Brandt, Jack Cox, Leslie Dula, Paul Hernandez, Ethel Hood, DJ Martin and Beth Moore.
Approved the Stage 1 Adaptive Management Program for Existing Development in the Jordan Watershed (required by the Jordan Lake rules)

Action taken at the November 10 , 2009 Town Council meeting

Acknowledged the certification of the results of the October 6, 2009 municipal primary election
Directed that four maturing CDs in the Capital Reserve Fund be renewed for six months at the best available interest rate
Approved 2009-10 Budget Amendment 5 to add $1,000 to the Essentials of Municipal Government training line item
Selected Bernard Robinson and Company as the auditor for the 2009-10 fiscal year
Contributed $200 to the David M. Lawrence Distinguished Professorship at the UNC School of Government

Action taken at the October 13 , 2009 Town Council meeting

Codified the amendment to the Town Ordinances to change the staggering of terms for council members.
Amended the Town Ordinance to specify that the Organization Meeting of the Town Council will be held at the first meeting in December.
Approved a revision to 2009-10 Budget Amendment 1 to increase the line item for Donations/event revenue by $100 to recognize a $100 donation for refreshments at the presentation on Social Security.
Approved moving the funds in the Finistar money market account to two CDs at a 3.01% interest rate.
Approved 2009-10 Budget Amendment 2 to increase the amount in the line item for fall soccer trophies and decrease the amount for jerseys/uniforms.
Approved a Memorandum of Understanding with Senior Resources of Guilford for the provision of the Senior Luncheon program.
Awarded the contract for cleaning and janitorial services at Town Hall to ProServ Enterprises.
Adopted a Code of Ethics as required by state law.
Approved the draft Request for Proposals for auditing services.
Defeated a proposed vendor ordinance.

Action taken at the September 1, 2009 Town Council meeting

Tentatively approved an amendment to the Town Ordinances changing the date of the Town Council’s Organizational Meeting from the second Tuesday to the first Tuesday in December – this amendment must have a second reading at the October 13 council meeting
Approved a resolution proclaiming September 21 as the International Day of Peace in Pleasant Garden
Directed Town Administrator/Clerk Carmany to prepare a Request for Proposals for the annual audit
Directed Town Administrator/Clerk Carmany to proceed with trade-marking the Town Seal at a cost not to exceed $275
Agreed to allow Pleasant Garden Elementary to borrow two soccer goals from the Town once a written request is submitted by the principal and an agreement drawn up by the Town Attorney relieving the Town of liability
Adopted Budget Amendment 1 to allocate a $100 donation for refreshments for the special presentation on Social Security
Approved moving the General Fund money in the Finistar money market account to a 36-month CD at 2.97% interest
Approved Budget Amendment 2 reducing the projected revenue from the NC Beer and Wine Tax by $15,733 and reducing the General Fund Contingency/disaster line item by the same amount
Approved Budget Amendment 3 to add $1,877 to the Senior Luncheon to bring it up to $7,000 and reduce the Health Fair/Blood Drive by the same amount
Directed Town Administrator/Clerk Carmany to develop a Memorandum of Understanding with Senior Resources of Guilford regarding the Senior Luncheon program
Approved a Memorandum of Understanding with Guilford County for the administration of Voluntary Agricultural Districts inside the Pleasant Garden town limits – this agreement must be approved by the Guilford County Commissioners
Directed Town Attorney Hill and Town Administrator/Clerk Carmany to develop a draft Code of Ethics for consideration at the October meeting
Directed Town Administrator/Clerk Carmany to seek additional proposals for the cleaning service at Town Hall
Directed that candidates’ pictures and contact information be included in the September town newsletter

Action taken at the August 4, 2009 Town Council meeting

Adopted Budget Amendment 7 to the 2008-09 budget in preparation for the annual audit
Adopted Budget Amendment 8 to the 2008-09 budget to allocate funds for the processing of payment of accumulated comp time for Town Administrator/Clerk Carmany and Assistant Clerk Baker
Changed the October Town Council meeting date to October 13 due to the municipal primary on October 6
Appointed Paul Hernandez to the Recreation Board
Voted to return a citizen’s donation of money for the Senior Luncheon program

Action taken at the July 7, 2009 Town Council meeting

Approved a resolution in support of the 2010 Census
Adopted Budget Amendment 6 making adjustments to the 2008-09 budget for the annual audit
Adopted a policy prohibiting the placement of political campaign signs on town property except with Town Hall is being used as a polling place
Amended the personnel policy to clarify the timing of annual performance reviews
Directed that Assistant Clerk Baker’s accumulated comp time be paid as additional salary from the 2008-09 budget
Amended the personnel policy to make annual adjustments to the base salary optional
Declined to change the guidelines for the Farmers’ Market to allow the sale of meat and shrimp
Approved for the mayor to attend the July Senior Luncheon and survey participants on their preferences
Adopted a policy on the use of the AED (defibrillator)

Action taken at the June 2, 2009 Town Council meeting

Directed the Town Attorney to develop a Memorandum of Understanding with Guilford County regarding Voluntary Agricultural Districts within the town limits of Pleasant Garden
Decided that no late registrations would be allowed for the fall soccer program after the deadline date of August 15^th.
Adopted a policy that no second be required on any motion for the Town Council or town boards
Directed the Town Attorney to prepare revisions to the Personnel Policy for consideration at the July council meeting
Adopted a policy on emails for staff, councilmembers, and board members that promotes the use of the email address provided by the town but allows for the use of one’s personal email account when necessary and requires that emails pertaining to town business be forwarded to the public email account
Adopted a policy on staff computer/Internet use to cover security, conservation and protection of network resources, software installation, inappropriate use, privacy, network etiquette, and liabilities
Approved a request to NCDOT to raise the speed limit on Appomattox Road between Rosswood Road and Neelley Road to 45MPH
Received the draft 2009-10 budget and scheduled a public hearing and work session at 7:00pm on Tuesday, June 16
Recommended that NCDOT proceed with negotiations for the transfer of unneeded right-of-way near Ridgepoint Drive and Alliance Church Road to Charles Kirkman
Agreed to hear presentations from vendors on June 16 with the intent of purchasing a defibrillator for Town Hall
Adopted the revised Records Retention Schedule
Approved a resolution in support of funding from the federal stimulus package for the replacement of the Yadkin River bridge on I-85

Action taken at the May 9, 2009 Town Council meeting

Approved the contract with Martin Starnes for the 2008-09 financial audit
Amended the Town Ordinances to add Chapter 50 – “No parking/towing enforced zones” and designate portions of Alliance Church Road and Ryegate Drive in the area of the Pleasant Garden Community Center and Town of Pleasant Garden soccer fields as no parking/towing enforced zones
Appointed Mary Ann Yow as the chairperson of the 2009 Veterans Appreciation Day committee
Appointed Henry Tripp as the chairperson of the planning committee for the proposed 5K/10K Run in the spring of 2010
Received information on Kids Health and Safety Day proposed for Tuesday, July 28
Approved a service agreement with Schields Tree Service to remove the dead magnolia tree from Town Hall property
Renewed the grounds maintenance contract with Still’s Lawn Service for three years
Adopted Option 2 of the proposed Council Travel and Expense Policy – no individual expense accounts for councilmembers
Approved that all town legal notices be published in the News & Record only
Accepted the conceptual Town Hall Site Plan
Directed Town Attorney Hill to clarify discrepancies in the Personnel Policy pertaining to evaluation of town staff
Directed Town Attorney Hill to work with Town Administrator/Clerk Carmany on a town email policy
Appointed Carolyn Coleman to the Healthy Living Committee
Received the draft 2009-10 Budget and scheduled budget work sessions on May 12 and 28

Action taken at the April 7, 2009 Town Council meeting

Proclaimed May 1 as Silver Star Banner Day honoring wounded and ill members of the Armed Forces
Adopted a resolution recognizing May 7, 2009 as the National Day of Prayer in Pleasant Garden
Authorized Paul Kron of the Piedmont Triad Council of Governments to prepare details of the proposed permeable pavement parking areas in the Town Hall Site Plan in order for the Town to apply for grant funding
Scheduled a special meeting on April 27 to discuss the phases of the Town Hall Site Plan
Approved and endorsed the 2009 Guilford County Solid Waste Management Plan Update
Approved Budget Amendment #4 – allocations for Reading Grows Community, Council Travel and Expenses, Facility Maintenance and Repair, Computer IT Network Services, and Payroll Service
Changed the Town Council November meeting date to November 10 to avoid the schedule conflict with the November 3 election
Withdrew from the state Adopt-a-Highway Program
Removed the Farmers’ Market from the Recreation Board’s duties at their request
Approved holding the Veterans Appreciation Day ceremony at the Pleasant Garden Fire Department
Agreed to proceed with a “no parking/towing enforced” ordinance on both sides of Alliance Church Road from Neelley Road to a point north of the soccer fields and on the south side of Ryegate Drive westward from its intersection with Alliance Church Road beside the property of the Pleasant Garden Community Center

Action taken at the March 10, 2009 Town Council meeting

Approved the contract for the position of Town Attorney for the law firm of Frazier, Hill & Fury with William Hill being the primary attorney for the Town of Pleasant Garden
Changed to the regular monthly meeting schedule for the Town Council, moving it from the second Tuesday to the first Tuesday of each month
Approved a $3,500 contract with Zambelli Fireworks for the 2009 Independence Day event contingent on receipt of the liability insurance certificate
Allocated an amount not to exceed $1,500 from the Community Surveys line item in the budget for the “Reading Builds Community” event
Agreed to allow the Heritage and Preservation Committee to use Town Hall on Sunday, May 24, 2009 for a Memorial Day event
Approved a contract with the Carolina Dynamo to conduct a soccer camp on the Town’s athletic fields contingent on the receipt of the liability insurance certificate
Directed Town Administrator/Clerk Carmany to consult with Guilford County Schools and NCDOT to apply the 35mph speed limit on Appomattox Road near Pleasant Garden Elementary during school hours only
Approved $360 in the Council Continuing Education line item in the budget for Councilman Wallace’s registration fee to attend the NLC Congressional Cities Conference
Transferred $636.60 from the Movers & Shakers – Facility line item in the budget to Council Travel and Expenses
Agreed to sponsor a table of nine to the Red Cross “Ask Me” Breakfast on April 2, 2009 at no cost to the Town
Directed Town Administrator/Clerk Carmany to develop a policy for the Town’s use of advertising to be considered during the budget process

Action taken at the February 10, 2009 Town Council meeting

Recognized Boy Scout Troop 368 in honor of Scouting Week of February 8-14
Adopted a resolution congratulating George and Katrina Cheek on their 50^th wedding anniversary
Received an update on Town finances and the possible surplus or deficit at the end of the fiscal year
Agreed to seek a local bill in the legislature to amend the Town Charter to change the election of councilmembers to two during each election instead of the current practice of electing one during one cycle and three the next cycle
Appointed Alan Byrd, Marie Byrd, Coley Hooker, Susan McNabb, Gladys Robinson, David Surgeon, Jr. and Dr. Scott Walrond to the Healthy Living Committee
Appointed Wanda Linz to the One City, One Book Committee
Approved a resolution in opposition to the Jordan Lake Rules and supporting proposed legislation to modify the Rules
Agreed to allow the Guilford County Sheriff’s Department to conduct Community Watch meetings at Town Hall on March 9 and March 23 at 7:00pm
Directed the Town Administrator/Clerk to compile the goals for the 2009 Town board submitted by councilmembers and give them to the boards
Scheduled a Closed Session on February 17, 2009 at 1:00pm to conduct interviews for the position of Town Attorney
Scheduled a council work session on March 31, 2009 at 7:00pm to set the direction for the 2009-10 Town Budget

Action taken at the January 13, 2009 Town Council meeting:

Approved a technical amendment to Article 3, Section B of the Flood Damage Prevention Ordinance
Received the completed Town Hall Site Plan proposal from Paul Kron of the Piedmont Triad Council of Governments
Tabled the appointments to the Healthy Living Committee until the February 10 Town Council meeting
Appointed Brent Lewis, Chris Culler and Pete Cox to the Soccer Committee contingent upon their background checks
Approved an amendment to the Personnel Policy regarding employee retirement benefits
Rescinded the Policy Regarding Service on Boards adopted on May 11, 2004
Removed Assistant Clerk Linda Baker from probationary status and designated her to permanent employee status
Approved $50 from the Town to help cover the costs of the Elected Officials Breakfast
Approved the contract with Town Attorney Donald Vaughan on an interim basis to February 11, 200d and directed Town Administrator/Clerk Carmany to develop and publicize a detailed Request for Proposals as soon as possible
Appointed Nancy Martin to the Recreation Board

Action taken at the December22, 2008 Town Council meeting:

Appointed the members of the 2009 Long Range Planning Board – Melvin Hinshaw, Donald Jones, Wayne Kirkman, Alan Marshall, Scott May and Glenn Morgan
Appointed the members of the 2009 Zoning Board – Rene` Aldridge, Alan Carroll, Wade Norman, James Sealey Jr., Ron Surgeon, and Henry Tripp
Appointed the members of the 2009 Recreation Board – Mary Anne Beal (appointment declined), Stephen Bliss, Steve Brandt, D.J. Martin and Beth Moore
Confirmed that council liaisons are appointed for a one-year term
Appointed Mayor Hice as council liaison to the Long Range Planning Board
Appointed Councilwoman Johnson as the council liaison to the Zoning Board
Appointed Councilman Wallace as the council liaison to the Recreation Board
Placed the Soccer Committee under the direction of the Town Administrator/Clerk

Action taken at the December 9, 2008 Town Council meeting:

Elected Councilmember Nancy Jo Smith as Mayor Pro Tem
Added the direct election of the mayor to the Town Ordinance
Received the audit report for fiscal year 2007-08 -- an unqualified opinion with no questioned costs
Approved the 2009 staff holiday calendar
Closed Town Hall for January 2, 2009 with pay for staff
Amended the 2008-09 budget to move funds from “Employee Retirement” to “Continuing Education – Staff”
Dropped consideration of a “No Trespass” restriction on Town property
Approved the members of the One City, One Book planning committee
Set a public meeting on Tuesday, February 3, 2009 at 7:00pm to receive citizens’ ideas and suggestions for the 2009-10 Town budget
Accepted the donation of a Claudia Wannamaker magnolia tree from the Kirkman family and approved its planting on the front lawn of Town Hall
Approved an E-Waste collection event (electronics recycling) at Town Hall on Saturday, March 14, 2009

Action taken at the November 10, 2008 Town Council meeting:

·         Codified HB1195 Recall of Elected Officials into the Town Ordinances

·         Authorized the Finance Officer to move money from the five CDs maturing between November 10-21 to the banks with the best yield rates for a term of no more than 13 months

·         Delayed action on the trespass law agreement to the December meeting to receive more information about the requirements

·         Instructed the Town Administrator/Clerk to prepare procedures for viewing of public records and fulfilling requests for public records

·         Adopted Certification of Municipal Speed Limits to allow the speed limit to drop to 35mph on Appomattox Road between Neelley Road and Rosswood Road

·         Agreed to hold a gang awareness public meeting on January 22, 2009 at 6:30pm

·         Agreed to appoint an ad hoc committee to plan events in Pleasant Garden with the Greensboro Public Library’s One City, One Book project

·         Adopted a resolution recognizing November 11, 2008 as Veterans Day in Pleasant Garden

Action taken at the October 14, 2008 Town Council meeting:

·         Closed the capital projects budget for the completed town signage project

·         Approved Budget Amendment 2 to appropriate $300 for the purchase of back-to-school student supplies for Pleasant Garden Elementary School; moved money from “Copier purchase” to “Copier lease;” and appropriated $800 to move the security system monitor and keyboard into the lobby work area

·         Approved the members of the Christmas Parade committee (Pat Odom, D.J. Martin, Nancy Martin, and Kelly Hoover)

·         Decided not to pursue the Shared Use Agreement with Guilford County Schools for the use of the Idol Field for soccer practices

·         Authorized Recreation Board chairman Steve Brandt and Town Administrator/Clerk Carmany to participate in contract negotiations with Pleasant Garden Community Center to use their multi-purpose field for soccer practices and bring the contract back to the Town Council for approval

·         Delayed consideration of the trespass agreement to the November meeting

·         Designated Town Administrator/Clerk Carmany as a permanent town employee and removed her from probationary status

·         Took no action on the proposed property tax rebate because such action would be unlawful

·         Agreed to proceed with the development of a computer/electronic records access policy and appointed Mayor Pro Tem Smith and Councilman Wyrick to work with Town Administrator/Clerk Carmany on it

·         Approved the 2009 meeting schedule.

Action taken at the September 9, 2008 Town Council Meeting

Declined to take action on the spin-off of Time Warner Cable from Time Warner Inc.
Adopted a Resolution of Appreciation thanking Pleasant Garden United Methodist Church for the use of their facilities for the Senior Luncheon
Adopted a Resolution of Appreciation thanking Phillip Bare for donating his pressure-washing the tables and concrete in the Picnic Shelter
Approved bid from HH Services to pressure-wash and seal the wood and tables in the Picnic Shelter
Approved lease of a new copier from Applied Copier Concepts
Appointed Councilman Wallace as the contact person from the Town of Pleasant Garden to the Guilford County Ten Year Plan
Rescinded the June 10, 2008 motion to purchase 50 US flags and erect them on Pleasant Garden Road on certain holidays due to the Pleasant Garden Lions Club project to place flags there
Decided not to erect Christmas banners along Pleasant Garden Road due to problems with the use of the power poles and the length of the banners
Declined to create pages for individual councilmembers on the Town website
Adopted a policy for the use of Town Hall
Designated Councilman Wallace as the voting delegate to the NCLM conference in Charlotte

Action taken at the August 12, 2008 Town Council Meeting

Swore in Town Administrator/Clerk Carmany as the Finance Officer
Added the Mayoral Election provision approved by voters in November, 2007 to the Town Ordinances
Adopted a budget amendment to the 2007-08 fiscal year for Senior Luncheon and sales tax expenses
Adopted a budget amendment to the 2007-08 fiscal year for Senior Luncheon and sales tax expenses
Allocated additional money for the 2009 Independence Day celebration
Amended the Town Ordinance to require Board Members to be registered voters in Pleasant Garden
Approved two outside security cameras aimed at the back parking lot/Picnic Shelter area and the Veterans’ Memorial
Approved moving the security system keyboard and main monitor into the lobby work area
Appointed Beth Moore to the Recreation Board

· The Town Council agreed to participate in the Rechargeable Battery Recycling Corporation's program, Call2Recyle. Bring your old cell phones and rechargeable batteries to Town Hall for free disposal.