Council Meeting Summaries 

 


Actions taken at the March 6, 2018 Town Council Meeting

  • Held a public hearing on an amendment to the Town Charter, Section 2.2 Annexation of Property to remove the annexation boundary restrictions and approved submittal of a local bill to the General Assembly for that charter amendment

  • Adopted 2017-18 Budget Amendment 10 to allocate additional funding for building maintenance and insurance for the soccer program

  • Allowed the Long-Range Planning Board to research options to get water and sewer in the business district

  • Authorized the purchase of an insurance policy for the youth soccer program

  • Awarded the contract to operate the concession stand at the Community Center contingent upon the vendor obtaining the required health department certifications and liability insurance coverage

  • Renewed participation in the Deer Urban Archery Season for 2019

  • Approved the replacement of a HVAC unit in Town Hall

  • Authorized a Maintenance II staff position for grounds maintenance at town facilities effective with the 2018-19 fiscal year

 

Actions taken at the February 6, 2018 Town Council Meeting

  • Denied the rezoning request for 414 Spur Road

  • Approved the Pleasant Garden Community Center Master Plan and the Parks and Recreation Master Plan Update

  • Adopted 2017-18 Budget Amendment 9 to allocate additional funding for building maintenance and soccer coach training

  • Directed the town attorney to draft a local bill to amend the town charter to remove the annexation boundary limitations

  • Approved a minor adjustment to the construction contract for the ADA restroom improvements at the Community Center

  • Tabled a resolution acknowledging a NCDOT project to add a left turn lane from Pleasant Garden Road to Neelley Road until more details about the impact on adjacent businesses are available

  • Adopted a resolution delaying implementation of Town Ordinances, Chaper 35. Electronic Notice in Lieu of Publication or Advertisement until a potential lawsuit and other legal issues are resolved

  • Appointed an additional member to the Long-Range Planning Board

  • Authorized the purchase of insurance coverage for the Little League program

  • Approved the formation of a town-operated adult softball league

  • Approved a waiver to allow the SHIIP progam offered by Senior Resources of Guilford to use Town Hall for appointments to counsel senior citizens on Medicare and long-term insurance options

  • Authorized entering into an agreement with Duke Energy to upgrade the exterior lighting at the Community Center

  • Delayed action on installation of parking lot lighting at Volunteer Park until a neighboring property owner is consulted

  • Approved the 2017-18 audit contract

  • Continued discussion on proposed staff position for grounds maintenance

Actions taken at the January 13, 2018 Special Meeting/Planning Retreat

  • Directed staff to draft proposed rental fee increases for the Community Center once improvements are completed

  • Discussed improvements and replacement of equipment in the Community Center kitchen

  • Authorized participation in online registration for town sports programs beginning in the fall 2018 season

  • Agreed to appoint a "Bark Committee" for the dog park and a "Disc Golf Committee" to draft guides for the use of these facilities and serve as ambassadors; hold a grand-opening event once these facilities are completed

  • Discussed scheduling of an informational meeting for property owners interested in voluntary annexation into the town

  • Discussed the 2018-19 budget preparation process

  • Agreed to one central town FaceBook page to consolidate current separate event pages

  • Agreed to the development of a marketing program for town facilities and programs, perhaps with the assistance of an intern

  • NCDOT repaving schedule for town roads to be reviewed in hopes of getting shoulders paved for pedestrians and bicycles at the time of routine repaving

  • Received a suggestion from local resident to add a flea market and/or craft fair to the Farmers Market

  • Assigned the Long-Range Planning Board to review and update the Comprehensive Land Use Plan

  • Discussed the creation of a staff grounds maintenance position to replace multiple contracts for this service and requested additional information

Actions taken at the January 2, 2018 Town Council Meeting

  • Adopted an amendment to the Town Ordinances, Chaper 35. Electronic Notice in Lieu of Publication or Advertisement to allow publication of town legal notices on the town website only

  • Adopted Budget Amendment 8 to allocate additonal funds for building maintenance and staff mileage reimbursement

  • Approved an exemption from the bidding requirements in the finance policy for the printing of T-shirts for the 2018 5K.

  • Awarded the contract for the construction of the ADA upgrades for the restrooms in the Nowlan Building to Jessup Company in the amount of $18,132

  • Amended the capital project budget ordinance for the ADA upgrade of the restrooms in the Nowlan Building to allocate the $10,000 citizen donation and $14,000 of funds from the Capital Reserve Fund for the project design and construction

  • Appointed additional members to the Long-Range Planning Board and Recreation Board

  • Discussed the process for voluntary annexation and scheduling of an informational meeting for interested property owners

Actions taken at the December 5, 2017 Organizational Town Council Meeting

  • The oath of office was administered to Mayor Carla Strickland, Councilmember Jamie Lockhart, and Councilmember Dean Maddox.

  • Re-elected Councilmember Ron Surgeon as Mayor Pro Tem

  • Appointed members of town boards

  • Approved the 2018 meeting schedule and staff holiday schedule

Actions taken at the December 5, 2017 Town Council Meeting

  • Adopted Budget Amendment 7 to allocate additonal funds for computer repair

  • Approved a resolution closing the capital project for additional painting at the Community Center

  • Approved a Memorandum of Understanding with Guilford County Schools for the proceeds of the 2018 5K to go to Pleasant Garden Elementary School

  • Changed the employment status of Parks, Recreation and Facilities Director from "probationary" to "regular"

  • Scheduled a public hearing for the January meeting to consider publication of legal notices on the town website only

  • Approved participation of the baseball/softball program in the official Little League organization

  • Accepted the certified results of the November 7, 2017 municipal election

  • Recognized departing council members Steve Brandt and Rick Wallace

Actions taken at the November 15, 2017 Special Town Council Meeting

  • Approved the conceptual master plan for the Pleasant Garden Community Center to serve as the basis for the 2018 PARTF grant application

  • Adopted Budget Amendment 5 to allocate funds for new senior programs at the Community Center

  • Adopted Budget Amendment 6 to allocate additional funding for the county tax collection fee, window cleaning at Town Hall, staff mileage reimbursement, and legal notices

  • Approved the construction plan to convert one office in the Community Center to an ADA-accessible restroom and storage area with costs to be covered through a citizen donation

Actions taken at the November 8, 2017 Special Town Council Meeting

  • Approved the major site plan for a new Duke Energy substation on Ritters Lake Road near Pleasant Garden Road

Actions taken at the October 3, 2017 Town Council Meeting

  • Received the 2016-17 audit report

  • Approved 2017-18 Budget Amendment 4 to allocate funds for landscaping at the Community Center and to receive and allocate funds from Pepsi for field repairs

  • Accepted proposal from TMA to develop plans for ADA-compliance upgrades at the Community Center and adopted a capital project budget ordinance for this work; to be funded through a private donation

  • Accepted a price quote from Carter Painting to paint the hallway and kitchen at the Community Center and adopted a capital project budget ordinance for this work

  • Granted the "No Quarry Here" committee permission to use town property to hold a fundraiser on October 28

Actions taken at the September 5, 2017 Town Council Meeting

  • Held a question-and-answer session with a water quality expert from the NC Department of Environmental Quality and approved the mayor sending a letter expressing concerns about the quarry

  • Approved an internship with two Southeast High School students to assist at the Community Center

  • Designated Pleasant Garden Elementary School as the beneficiary of proceeds from the 2018 5K

  • Approved amendments to the Finance Policy

  • Approved the acceptance of a donation to upgrade the restrooms at the Community Center

  • Approved a proposed landscaping plan for the Community Center with the town to provide the labor for installation

  • Delayed action of approval of a vendor to operate the concession stand at the Community Center pending resolution of Health Department issues

  • Adopted a resolution closing the capital project budget ordinance for the replacement of the heating/cooling system at the Community Center

Actions taken at the August 17, 2017 Special Meeting

  • Held a question-and-answer session with air quality and mining experts from the NC Department of Environmental Quality and the District 7 Division Engineer of the NC Department of Transportation on possible impacts of the proposed granite quarry

Actions taken at the August 3, 2017 Town Council Meeting

  • Held a public hearing on proposed amendments to Section 7 of the Comprehensive Land Use Plan and approved the amendments

  • Held a public hearing on proposed amendments to the Town Ordinances, Chapter 75. Noise and adopted the amendments

  • Adopted a resolution in opposition to the proposed rock quarry on McClellan Road

  • Accepted the proposed location of the dog park to be constructed with the 2016 PARTF grant

  • Approved 2016-17 Budget Amendement 11 to allocate additional funds for ordinance codification and the Senior Luncheon

  • Adopted 2017-18 Budget Amendment 3 to allocate additional funds for grounds maintenance at the community center

  • Approved the Request for Proposals for the operation of the concession stand at the Community Center

  • Approved an exlusive beverage agreement with Pepsi for town facilities

  • Approved the replacement of the sign at the Community Center with one having the same design as other town facilities

  • Declined the donation of property located at 5813 Joliet Drive

Actions taken at the July 6, 2017 Town Council Meeting

  • Approved 2016-17 Budget Amendement 10 to allocate additional funds for repairs and maintenance

  • Discussed possible amendments to the noise ordinance

  • Authorized payment of late list filing penalties to the Guilford County School System and adopted 2017-18 Budget Amendment 1 to allocate funds for this purpose

  • Adopted 2017-18 Budget Amendment 2 to allocate funds to replace all the locks at the Community Center

  • Awarded the grounds maintenance contract for the Community Center to David Little

  • Adopted a resoluton closing the capital project budget ordinance for the painting of the community center

  • Approved staff salary increases

  • Discussed the granite quarry proposal information

Actions taken at the June 6, 2017 Town Council Meeting

  • Approved 2016-17 Budget Amendement 9 to allocate additional funds for workers compensation insurance, legal notices, dues, fire inspections, Senior Luncheons, and maintenance at the community center

  • Held a public hearing and adopted the 2017-18 General Fund budget (operating budget) with a tax rate of 5-cents per $100 valuation

  • Adopted the 2017-18 General Fund Reserve and Capital Reserve Fund budgets

  • Approved updates to the 2017-2023 Capital Improvements Program

  • Approved the revised agreement with Duke Energy for lighting upgrades at the Community Center

  • Closed the capital project budget ordinance for the ADA improvements at the Community Center

  • Approved the Request for Proposals for the grounds maintenance contract at the Community Center

  • Authorized painting of the interior and exterior of the Community Center by Carter Painting

  • Authorized repair of outdoor drainage problems at the Community Center by P&S Grading

  • Amended the Finance Policy to allow a second staff member access to the town credit card

  • Amended the 2017-18 grounds maintenance contract for Town Hall and Volunteer Park to increase the number of mowings

Actions taken at the May 2, 2017 Town Council Meeting

  • Adopted amendments to Chapter 71. Prohibition of the Carrying and Display of Handguns, Firearms and Other Weapons at Certain Public Locations of the Town Ordinances to list specific locations on town property where firearms are not permitted

  • Authorized the purchase and installation of an AED (defibrillator) and first aid kit for the Pleasant Garden Community Center

  • Approved a service agreement with McKim & Creed to update the Parks and Recreation Master Plan adopted in 2013

  • Approved a capital project to replace the heating/cooling system in the Nowlan Building at the Pleasant Garden Community Center

  • Assigned responsibilities to an advisory committee for the Community Center and PARTF grant implementation

  • Accepted the draft 2017-18 budget and scheduled a public hearing for the June 6th council meeting

Actions taken at the April 12, 2017 Special Meeting and Budget Work Session

  • Approved an agreement with Duke Energy Small Business Energy Saver Program to replace and/or retrofit the lighting at the Pleasant Garden Community Center with LED lighting

  • Approved Budget Amendment 8 to allocate funds for the replacement of the malfunctioning HVAC unit for the council chambers

  • Discussed purchase of an AED (defibrillator) and first aid kit for the community center

  • Instructed the town administrator to get price quotes for replacing the heating/air conditioning system at the community center

  • Completed work on the draft budget for 2017-18

Actions taken at the April 4, 2017 Town Council Meeting

  • Adopted text amendments to the Development Ordinance pertaining to residential design standards, temporary family health care structures, pending applications, special use permits, conditional use district zoning, sign regulations and low-voltage electrified fencing

  • Adopted an amendment to Town Ordinances to add Chapter 51. Golf Carts  to allow the operation of golf carts on public roads in Pleasant Garden

  • Approved Budget Amendment 7 to allocate additonal funds for server maintenance, legal notices and an update to the Recreation Master Plan

  • Introduced Jason Petersen as the new Parks, Recreation and Facilities Director

  • Awarded the fireworks contract for the 2017 Independence Day event to Pyro Engineering

  • Amended the Finance Policy to allow flexibility in the percentage of state revenues to be transferred to the Capital Reserve Fund

Actions taken at the March 29, 2017 Special Meeting and Budget Work Session

  • Approved a motion to offer Jason Petersen the position of Parks, Recreation and Facilities Director position at an annual salary of $50,000.

  • Authorized the Town Administrator/Clerk to have the air conditioning unit for the council chambers repaired and bring back a budget amendment for consideration

  • Worked on the 2017-18 town budget

Actions taken at the March 22, 2017 Special Meeting and Budget Work Session

  • Approved installation of wireless communication system for the fire alarm panel

  • Received the first draft of the 2017-18 town budget

Actions taken at the March 7, 2017 Town Council Meeting

  • Authorized deep cleaning of buildings at the Pleasant Garden Community Center and installation of phone line for the fire alarm system; discussed leases, rental rates, use of the concession stand and changing locks

  • Discussed amendments to the town ordinance regarding open and concealed carry of weapons on town property; scheduled a public hearing for the April 4th meeting

  • Awarded the contract for the construction of ADA improvements to the parking lot at the Pleasant Garden Community Center to P & S Grading; amended the project budget to allocate $12,000 in town funds to go with the $94,340 state grant

  • Renewed the contract with NatureScape for grounds maintenance

  • Adopted a resolution establishing the filing fee for the 2017 municipal election at $5

Actions taken at the February 22, 2017 Special Town Council Meeting

  • Received draft golf cart ordinance and scheduled a public hearing on it for the April 4 council meeting.

  • Adopted a policy allowing remote participation in meetings by councilmembers

  • Discussed suggestion to seek amendments to the town charter to remove annexation boundary restrictions

  • Set the salary level for the Parks, Recreation and Facilities Director position at $50,000 annually and approved a budget amendment to add the pro-rated salary for the remainder of the fiscal year

  • Approved the duties and composition of an advisory committee for the Pleasant Garden Community Center

Actions taken at the February 7, 2017 Town Council Meeting

  • Approved Budget Amendment 5 to allocate additonal funds for dues and subscriptions.

  • Received a report from the Recreation Board detailing why the Discover Good Living Expo and 5K could not be held in 2017 as planned (unavailability of the race timing company and scheduling conflicts with other events)

  • Appointed Jeremy Hinshaw and Chris Brannock to the Long-Range Planning Board

  • Appointed council liaisons to town boards

Actions taken at the January 28, 2017 Planning Retreat

  • Agreed the next step to be taken in the acquisition of the Pleasant Garden Community Center was the hiring of a Parks and Recreation Director

  • Agreed to form a transition committee for the Pleasant Garden Community Center

  • Amended the priority listing of projects in the Town Hall Site Plan to move the disc golf and athletic fields renovation into the 3-year implementation timeframe of the PARTF grant

  • Amended the soccer policy to add sponsorship guidelines

  • Directed the town attorney to draft a golf cart ordinance

  • Directed the town attorney to draft an ordinance regarding firearms on town property

  • Directed the town attorney to draft a policy to allow remote participation by members of the Town Council in a meeting

  • Discussed a suggestion to amend the town charter to remove annexation boundary restrictions

Actions taken at the January 3, 2017 Town Council Meeting

  • Approved a contract with McKim & Creed for implementation of the PARTF grant projects, a contract with Bernard Robinson for the 2016-17 audit, and a revised contract with Guilford County for fire investigation fees

  • Discussed the salary for the proposed parks and recreation staff position

  • Released a redacted version of the minutes of the August 4, 2016 closed sesson

  • Discussed possible amendments to the Development Ordinance

Actions taken at the December 6, 2016 Town Council Meeting

  • Elected Councilman Ron Surgeon as the Mayor Pro Tem

  • Recognized Jacquelyn Marion for her volunteer service with the town's recreation events

  • Directed the Town Attorney to follow-up with Guilford County on enforcement of the fire code and development ordinance violations at the Hooker Furniture site

  • Selected McKim & Creed as the recreation consultant to assist with the implementation of the PARTF grant projects

  • Adopted a resolution closing the capital project budget ordinance for the greenway connector project

  • Adopted a resolution of support to add Wilson Mills Court to the state highway maintenance system

  • Re-appointed Cheryl Pillow to a 2-year term on the Recreation Board, James Sealey Jr. to a 2-year term on the Zoning Board, and Jamie Lockhart to a 1-year term on the Zoning Board

  • Approved the 2017 council/board meeting schedule and staff holiday schedule

Actions taken at the November 9, 2016 Town Council Meeting

  • Approved 2016-17 Budget Amendment 4 to allocate additional funds for server maintenance, Pet Day, and fall soccer restroom cleaning

  • Received a presentation and recommnendations from the volunteer committee on the master plan for the Pleasant Garden Community Center

  • Approved a job description for a Parks, Recreation and Facilities Director staff position

  • Approved the contract with the state for the 2016 PARTF grant

  • Adopted a capital project budget ordinance for the PARTF grant projects

  • Approved a Request for Qualifications for a recreation consultant to assist with the implementation of the PARTF grant projects

Actions taken at the October 4, 2016 Town Council Meeting

  • Received the 2015-16 audit report

  • Designated JDRF as the benefitting charity for the 2017 Discover Good Living 5K and Expo

  • Approved the downtown revitalziation grant allocation of $94,340 to be applied to an ADA-compatible parking area and walkway at the Pleasant Garden Community Center as designed by McKim & Creed and recommended by the advisory committee

  • Affirmed the decision to accept the offer made by the Pleasant Garden Community Center board and accept the donation of the Pleasant Garden Community Center in its entirety pending completion of the survey

  • Approved the agreement with McKim & Creed for the remainder of services for the design and construction of the ADA improvements at the Pleasant Garden Community Center

  • Adopted the capital project budget ordinance for the ADA improvements at the Pleasant Garden Community Center

  • Agreed to create a full-time Parks and Recreation staff position to manage the community center and PARTF projects with the job description and salary to be determined

  • Appointed Mark Wilcox to the Zoning Board

  • Adopted 2016-18 Budget Amendment 3 establishing the budget for the Pleasant Garden Community Center revenue and expenses to go into effect upon closing on the property

  • Approved amendments to the Municipal Records Retention Schedule

Actions taken at the September 6, 2016 Town Council Meeting

  • Announced receipt of a PARTF grant in the amount of $234,387 for recreation projects at Volunteer Park

  • Agreed to wait until 2018 to submit a PARTF grant application for improvements at the Pleasant Garden Community Center

  • Approved 2016-17 Budget Amendment 2 to allocate additonal funds for Pet Day

  • Accepted a $5,000 settlement with Anderson & Associates for under-estimation of quantities of materials for the greenway that resulted in cost overruns

  • Discussed the use of a $94,340 downtown revitalization grant allocation in the state budget

  • Awarded a contract to McKim & Creed to design ADA improvements to the Pleasant Garden Community Center upper parking lot to be funded with the downtown revitalization grant

  • Received updates on assessment reports of the Pleasant Garden Community Center and discussed need to hire a Parks and Recreation staff person

  • Accepted the donation and authorized installation of security cameras at Volunteer Park to deter recurring vandalism at the park

  •  

  • Adopted Budget Amendment 5 to allocate funds for new senior programs at the Community Center

  • Adopted Budget Amendment 6 to allocate additional funding for the county tax collection fee, window cleaning at Town Hall, staff mileage reimbursement, and legal notices

  • Approved the construction plan to convert one office in the Community Center to an ADA-accessible restroom and storage area with costs to be covered through a citizen donation

Actions taken at the November 8, 2017 Special Town Council Meeting

  • Approved the major site plan for a new Duke Energy substation on Ritters Lake Road near Pleasant Garden Road

Actions taken at the October 3, 2017 Town Council Meeting

  • Received the 2016-17 audit report

  • Approved 2017-18 Budget Amendment 4 to allocate funds for landscaping at the Community Center and to receive and allocate funds from Pepsi for field repairs

  • Accepted proposal from TMA to develop plans for ADA-compliance upgrades at the Community Center and adopted a capital project budget ordinance for this work; to be funded through a private donation

  • Accepted a price quote from Carter Painting to paint the hallway and kitchen at the Community Center and adopted a capital project budget ordinance for this work

  • Granted the "No Quarry Here" committee permission to use town property to hold a fundraiser on October 28

Actions taken at the September 5, 2017 Town Council Meeting

  • Held a question-and-answer session with a water quality expert from the NC Department of Environmental Quality and approved the mayor sending a letter expressing concerns about the quarry

  • Approved an internship with two Southeast High School students to assist at the Community Center

  • Designated Pleasant Garden Elementary School as the beneficiary of proceeds from the 2018 5K

  • Approved amendments to the Finance Policy

  • Approved the acceptance of a donation to upgrade the restrooms at the Community Center

  • Approved a proposed landscaping plan for the Community Center with the town to provide the labor for installation

  • Delayed action of approval of a vendor to operate the concession stand at the Community Center pending resolution of Health Department issues

  • Adopted a resolution closing the capital project budget ordinance for the replacement of the heating/cooling system at the Community Center

Actions taken at the August 17, 2017 Special Meeting

  • Held a question-and-answer session with air quality and mining experts from the NC Department of Environmental Quality and the District 7 Division Engineer of the NC Department of Transportation on possible impacts of the proposed granite quarry

Actions taken at the August 3, 2017 Town Council Meeting

  • Held a public hearing on proposed amendments to Section 7 of the Comprehensive Land Use Plan and approved the amendments

  • Held a public hearing on proposed amendments to the Town Ordinances, Chapter 75. Noise and adopted the amendments

  • Adopted a resolution in opposition to the proposed rock quarry on McClellan Road

  • Accepted the proposed location of the dog park to be constructed with the 2016 PARTF grant

  • Approved 2016-17 Budget Amendement 11 to allocate additional funds for ordinance codification and the Senior Luncheon

  • Adopted 2017-18 Budget Amendment 3 to allocate additional funds for grounds maintenance at the community center

  • Approved the Request for Proposals for the operation of the concession stand at the Community Center

  • Approved an exlusive beverage agreement with Pepsi for town facilities

  • Approved the replacement of the sign at the Community Center with one having the same design as other town facilities

  • Declined the donation of property located at 5813 Joliet Drive

Actions taken at the July 6, 2017 Town Council Meeting

  • Approved 2016-17 Budget Amendement 10 to allocate additional funds for repairs and maintenance

  • Discussed possible amendments to the noise ordinance

  • Authorized payment of late list filing penalties to the Guilford County School System and adopted 2017-18 Budget Amendment 1 to allocate funds for this purpose

  • Adopted 2017-18 Budget Amendment 2 to allocate funds to replace all the locks at the Community Center

  • Awarded the grounds maintenance contract for the Community Center to David Little

  • Adopted a resoluton closing the capital project budget ordinance for the painting of the community center

  • Approved staff salary increases

  • Discussed the granite quarry proposal information

Actions taken at the June 6, 2017 Town Council Meeting

  • Approved 2016-17 Budget Amendement 9 to allocate additional funds for workers compensation insurance, legal notices, dues, fire inspections, Senior Luncheons, and maintenance at the community center

  • Held a public hearing and adopted the 2017-18 General Fund budget (operating budget) with a tax rate of 5-cents per $100 valuation

  • Adopted the 2017-18 General Fund Reserve and Capital Reserve Fund budgets

  • Approved updates to the 2017-2023 Capital Improvements Program

  • Approved the revised agreement with Duke Energy for lighting upgrades at the Community Center

  • Closed the capital project budget ordinance for the ADA improvements at the Community Center

  • Approved the Request for Proposals for the grounds maintenance contract at the Community Center

  • Authorized painting of the interior and exterior of the Community Center by Carter Painting

  • Authorized repair of outdoor drainage problems at the Community Center by P&S Grading

  • Amended the Finance Policy to allow a second staff member access to the town credit card

  • Amended the 2017-18 grounds maintenance contract for Town Hall and Volunteer Park to increase the number of mowings

Actions taken at the May 2, 2017 Town Council Meeting

  • Adopted amendments to Chapter 71. Prohibition of the Carrying and Display of Handguns, Firearms and Other Weapons at Certain Public Locations of the Town Ordinances to list specific locations on town property where firearms are not permitted

  • Authorized the purchase and installation of an AED (defibrillator) and first aid kit for the Pleasant Garden Community Center

  • Approved a service agreement with McKim & Creed to update the Parks and Recreation Master Plan adopted in 2013

  • Approved a capital project to replace the heating/cooling system in the Nowlan Building at the Pleasant Garden Community Center

  • Assigned responsibilities to an advisory committee for the Community Center and PARTF grant implementation

  • Accepted the draft 2017-18 budget and scheduled a public hearing for the June 6th council meeting

Actions taken at the April 12, 2017 Special Meeting and Budget Work Session

  • Approved an agreement with Duke Energy Small Business Energy Saver Program to replace and/or retrofit the lighting at the Pleasant Garden Community Center with LED lighting

  • Approved Budget Amendment 8 to allocate funds for the replacement of the malfunctioning HVAC unit for the council chambers

  • Discussed purchase of an AED (defibrillator) and first aid kit for the community center

  • Instructed the town administrator to get price quotes for replacing the heating/air conditioning system at the community center

  • Completed work on the draft budget for 2017-18

Actions taken at the April 4, 2017 Town Council Meeting

  • Adopted text amendments to the Development Ordinance pertaining to residential design standards, temporary family health care structures, pending applications, special use permits, conditional use district zoning, sign regulations and low-voltage electrified fencing

  • Adopted an amendment to Town Ordinances to add Chapter 51. Golf Carts  to allow the operation of golf carts on public roads in Pleasant Garden

  • Approved Budget Amendment 7 to allocate additonal funds for server maintenance, legal notices and an update to the Recreation Master Plan

  • Introduced Jason Petersen as the new Parks, Recreation and Facilities Director

  • Awarded the fireworks contract for the 2017 Independence Day event to Pyro Engineering

  • Amended the Finance Policy to allow flexibility in the percentage of state revenues to be transferred to the Capital Reserve Fund

Actions taken at the March 29, 2017 Special Meeting and Budget Work Session

  • Approved a motion to offer Jason Petersen the position of Parks, Recreation and Facilities Director position at an annual salary of $50,000.

  • Authorized the Town Administrator/Clerk to have the air conditioning unit for the council chambers repaired and bring back a budget amendment for consideration

  • Worked on the 2017-18 town budget

Actions taken at the March 22, 2017 Special Meeting and Budget Work Session

  • Approved installation of wireless communication system for the fire alarm panel

  • Received the first draft of the 2017-18 town budget

Actions taken at the March 7, 2017 Town Council Meeting

  • Authorized deep cleaning of buildings at the Pleasant Garden Community Center and installation of phone line for the fire alarm system; discussed leases, rental rates, use of the concession stand and changing locks

  • Discussed amendments to the town ordinance regarding open and concealed carry of weapons on town property; scheduled a public hearing for the April 4th meeting

  • Awarded the contract for the construction of ADA improvements to the parking lot at the Pleasant Garden Community Center to P & S Grading; amended the project budget to allocate $12,000 in town funds to go with the $94,340 state grant

  • Renewed the contract with NatureScape for grounds maintenance

  • Adopted a resolution establishing the filing fee for the 2017 municipal election at $5

Actions taken at the February 22, 2017 Special Town Council Meeting

  • Received draft golf cart ordinance and scheduled a public hearing on it for the April 4 council meeting.

  • Adopted a policy allowing remote participation in meetings by councilmembers

  • Discussed suggestion to seek amendments to the town charter to remove annexation boundary restrictions

  • Set the salary level for the Parks, Recreation and Facilities Director position at $50,000 annually and approved a budget amendment to add the pro-rated salary for the remainder of the fiscal year

  • Approved the duties and composition of an advisory committee for the Pleasant Garden Community Center

Actions taken at the February 7, 2017 Town Council Meeting

  • Approved Budget Amendment 5 to allocate additonal funds for dues and subscriptions.

  • Received a report from the Recreation Board detailing why the Discover Good Living Expo and 5K could not be held in 2017 as planned (unavailability of the race timing company and scheduling conflicts with other events)

  • Appointed Jeremy Hinshaw and Chris Brannock to the Long-Range Planning Board

  • Appointed council liaisons to town boards

Actions taken at the January 28, 2017 Planning Retreat

  • Agreed the next step to be taken in the acquisition of the Pleasant Garden Community Center was the hiring of a Parks and Recreation Director

  • Agreed to form a transition committee for the Pleasant Garden Community Center

  • Amended the priority listing of projects in the Town Hall Site Plan to move the disc golf and athletic fields renovation into the 3-year implementation timeframe of the PARTF grant

  • Amended the soccer policy to add sponsorship guidelines

  • Directed the town attorney to draft a golf cart ordinance

  • Directed the town attorney to draft an ordinance regarding firearms on town property

  • Directed the town attorney to draft a policy to allow remote participation by members of the Town Council in a meeting

  • Discussed a suggestion to amend the town charter to remove annexation boundary restrictions

Actions taken at the January 3, 2017 Town Council Meeting

  • Approved a contract with McKim & Creed for implementation of the PARTF grant projects, a contract with Bernard Robinson for the 2016-17 audit, and a revised contract with Guilford County for fire investigation fees

  • Discussed the salary for the proposed parks and recreation staff position

  • Released a redacted version of the minutes of the August 4, 2016 closed sesson

  • Discussed possible amendments to the Development Ordinance

Actions taken at the December 6, 2016 Town Council Meeting

  • Elected Councilman Ron Surgeon as the Mayor Pro Tem

  • Recognized Jacquelyn Marion for her volunteer service with the town's recreation events

  • Directed the Town Attorney to follow-up with Guilford County on enforcement of the fire code and development ordinance violations at the Hooker Furniture site

  • Selected McKim & Creed as the recreation consultant to assist with the implementation of the PARTF grant projects

  • Adopted a resolution closing the capital project budget ordinance for the greenway connector project

  • Adopted a resolution of support to add Wilson Mills Court to the state highway maintenance system

  • Re-appointed Cheryl Pillow to a 2-year term on the Recreation Board, James Sealey Jr. to a 2-year term on the Zoning Board, and Jamie Lockhart to a 1-year term on the Zoning Board

  • Approved the 2017 council/board meeting schedule and staff holiday schedule

Actions taken at the November 9, 2016 Town Council Meeting

  • Approved 2016-17 Budget Amendment 4 to allocate additional funds for server maintenance, Pet Day, and fall soccer restroom cleaning

  • Received a presentation and recommnendations from the volunteer committee on the master plan for the Pleasant Garden Community Center

  • Approved a job description for a Parks, Recreation and Facilities Director staff position

  • Approved the contract with the state for the 2016 PARTF grant

  • Adopted a capital project budget ordinance for the PARTF grant projects

  • Approved a Request for Qualifications for a recreation consultant to assist with the implementation of the PARTF grant projects

Actions taken at the October 4, 2016 Town Council Meeting

  • Received the 2015-16 audit report

  • Designated JDRF as the benefitting charity for the 2017 Discover Good Living 5K and Expo

  • Approved the downtown revitalziation grant allocation of $94,340 to be applied to an ADA-compatible parking area and walkway at the Pleasant Garden Community Center as designed by McKim & Creed and recommended by the advisory committee

  • Affirmed the decision to accept the offer made by the Pleasant Garden Community Center board and accept the donation of the Pleasant Garden Community Center in its entirety pending completion of the survey

  • Approved the agreement with McKim & Creed for the remainder of services for the design and construction of the ADA improvements at the Pleasant Garden Community Center

  • Adopted the capital project budget ordinance for the ADA improvements at the Pleasant Garden Community Center

  • Agreed to create a full-time Parks and Recreation staff position to manage the community center and PARTF projects with the job description and salary to be determined

  • Appointed Mark Wilcox to the Zoning Board

  • Adopted 2016-18 Budget Amendment 3 establishing the budget for the Pleasant Garden Community Center revenue and expenses to go into effect upon closing on the property

  • Approved amendments to the Municipal Records Retention Schedule

Actions taken at the September 6, 2016 Town Council Meeting

  • Announced receipt of a PARTF grant in the amount of $234,387 for recreation projects at Volunteer Park

  • Agreed to wait until 2018 to submit a PARTF grant application for improvements at the Pleasant Garden Community Center

  • Approved 2016-17 Budget Amendment 2 to allocate additonal funds for Pet Day

  • Accepted a $5,000 settlement with Anderson & Associates for under-estimation of quantities of materials for the greenway that resulted in cost overruns

  • Discussed the use of a $94,340 downtown revitalization grant allocation in the state budget

  • Awarded a contract to McKim & Creed to design ADA improvements to the Pleasant Garden Community Center upper parking lot to be funded with the downtown revitalization grant

  • Received updates on assessment reports of the Pleasant Garden Community Center and discussed need to hire a Parks and Recreation staff person

  • Accepted the donation and authorized installation of security cameras at Volunteer Park to deter recurring vandalism at the park

 

Actions taken at the August 4, 2016 Town Council Meeting

  • Adopted an ordinance and amended the Finance Policy to authorize the use of petty cash

  • Received an update on the status of the fire code violations at the Hooker Furniture site and authorized the Town Attorney to take legal action regarding the lack of a Certificate of Occupancy

  • Authorized an environmental assessment of the Pleasant Garden Commmunity Center property

  • Adopted 2016-17 Budget Amendment 1 to allocate funds for assessments and legal costs associated with the acquisition of the Pleasant Garden Community Center

  • Appointed Dwayne Turner to the Recreation Board

Actions taken at the July 19, 2016 Special Town Council Meeting

  • Met jointly with the Long-Range Planning Board to review the recreational assessment report on the Pleasant Garden Comunity Center

  • Voted to proceed with the legal steps for the acquisition of the Pleasant Garden Community Center

Actions taken at the July 5, 2016 Town Council Meeting

  • Received recreational assessment report on the Pleasant Garden Comunity Center

  • Received report on the status of fire code violations at the Hooker Furniture site from the fire marshal and town attorney

  • Approved 2015-16 Budget Amendment 8 allocating additional funds for grounds maintenance, ordinance codification, the copy machine lease and advertising (recreation programs)

  • Closed the capital project budget ordinance for the athletic fields restroom/concession project

  • Formally accepted the completed greenway project from the contractor

  • Approved staff salary increases for the 2016-17 fiscal year


 

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