• Awarded a forestry management contract to Wildland Forestry & Environmental Inc. for the harvesting of the loblolly pines on Town Hall property

• Authorized a 40-60% thinning of the loblolly pines based on recommendations from Brandon Price of Wildland Forestry

• Allocated the proceeds from the sale of the timber for clean-up of the area where the pines are harvested and restricted any remaining funds for future implementation of the Town Hall Site Plan

• Approved 2011-12 Budget Amendment 5 to allocate additional funds for security services, office supplies and legal notices

• Changed the date of the November Town Council to November 13 because of the November 6 election

• Awarded a 3-year contract to Republic Services for garbage collection at Town Hall

• Approved Saturday, March 24, 2012 for the E-Cycling Day at Town Hall

• 2009-11 Councilmember Carla Strickland resigned her position as a member of the Town Council.

• Administered the Oath of Office for mayor to Carla Strickland

• Administered the Oath of Office for councilmembers to Alan Marshall, Nancy Jo Smith and Ron Surgeon

• Appointed Bill Green to complete the remaining two years in former Councilmember Strickland’s term

• Elected Nancy Jo Smith as Mayor Pro Tem

• Appointed the following persons to the 2012 town boards:

Long Range Planning Board:  Pam Lemieux, Ellen Maddox, Dick Winn, David Seel appointed for a 2-year term; Stephen Riley appointed for a 1-year term. 

Zoning Board: Alan Carroll, Anne Hice appointed for a 2-year term; John Carroll, Ron Robertson, James Sealey for a 1-year term.

Recreation Board: Kelly Evans, Tina Chilton Lee, Dean Maddox appointed for 2-year term; Leslie Dula, Ethel Hood for a 1-year term.

• Appointed Councilmember Greene as liaison to the Long Range Planning Board

• Appointed Councilmember Surgeon as liaison to the Zoning Board

• Appointed Councilmember Marshall as liaison to the Recreation Board

• Designated Mayor Strickland as the town representative to the Piedmont Triad Regional Council

• Designated Councilmember Greene as the town representative to the Greensboro MPO

• Designated Mayor Pro Tem Smith as the town representative on the Guilford County Solid Waste Committee

• Awarded trophies to the 2011 Christmas parade winners

• Accepted the Pleasant Garden Lions Club gift to plant a tree of the Town Council’s choice at Town Hall

• Administered the Oath of Office to new Assistant Clerk Kim Vazquez

• Acknowledged the certification of the results of the November 8, 20ll municipal election

• Approved the public release of the minutes of certain Closed Sessions in 2010 and 2011

• Adopted 2011-12 Budget Amendment 4 to move funds from the Assistant Clerk salary line item to the Administrator/Clerk salary line item for the payout of the Administrator/Clerk’s accumulated overtime during the September-November time period when there was no assistant clerk

• Honored departing Mayor Bill Greene and Councilmembers Chris Johnson and Bob Wyrick

• Held a public hearing on the revisions to the Development Ordinance and approved the corrected proof copy to be sent to Municipal Code Corporation for preparation of the final document

• Approved change orders to the athletic fields parking and driveway project to pay for additional grading and tree removal plus the construction of a ramp from the parking area to the playing fields

• Authorized the Zoning Board to send a letter to the owner of the Rena Bullock School property to attend one of their meetings to explain her plans for the property

• Hired Kimberly Vazquez as the new Assistant Clerk

Action at the November 1, 2011 Town Council regular meeting   

Action taken at the October 4, 2011 Town Council regular meeting  

Action taken at the September 6, 2011 Town Council regular meeting  

• Approved the submittal of the draft Jordan Lake Stormwater Ordinance for New Development to the NC Department of Environment and Natural Resources for review and approval

• Amended the soccer policy to change the age eligibility date for four-year-olds to the final day of the season

• Directed that a revised Request for Proposals for reseeding the soccer fields be sent out

• Approved placing the US flags along Pleasant Garden Road on Flag Day, June 14

• Appointed Mayor Pro Tem Carla Strickland as the council’s voting delegate at the NCLM Annual Conference

Action taken at the August 2, 2011 Town Council regular meeting  


• Adopted 2010-11 Budget Amendment 10 to make final adjustments in preparation for the audit.

• Approved the request from Schields Tree Service to increase the fee for putting up the flags and Christmas banners on Pleasant Garden Road from $300 to $375 each time.

• Adopted 2011-12 Budget Amendment 1 to allocate additional funds for the placement of the flags and Christmas banners.

• Granted permission for the Southeast High School soccer teams and coach to hold a soccer clinic on the town’s athletic fields on August 27 if liability waivers were signed by all participants.

• Approved the policy on the Recording of Communications.

• Approved the Social Media Usage Guidelines.

• Approved the release of minutes as redacted of Closed Sessions from January 1, 2011 to present in response to a public records request.

• Extended the response time for the RFP for leveling and seeding of the athletic fields.

• Agreed to send out a message on the Blackboard Connect system announcing kindergarten registration and open house at Pleasant Garden Elementary School.

• Made some changes to the draft revised Development Ordinance that was recommended by the Zoning Board and approved sending this legal manuscript to Municipal Code for preparation of the proof copy.

Action taken at the July 5, 2011 Town Council regular meeting  

• Adopted Budget Amendment 9 to reallocate money for legal fees from unspent grant matching funds.

• Authorized issuing a Request for Proposals for a forester for the trees on Town Hall property.

• Amended the Finance Policy to insert guidelines for the handling of fund balances.

• Approved the submission of two applications to the Greensboro MPO for pedestrian greenways on the Town Hall property.

• Approved the amended legal services agreement with Frazier Hill & Fury.

• Approved 1% salary increases for the staff.

• Authorized issuing a Request for Proposals to level and reseed the upper soccer fields.

• Appointed Tina Lee and Kelly Evans to the Recreation Board.


Action taken at the June 7, 2011 Town Council regular meeting   


• Approved the request from Triangle Grading & Paving to allow the withdrawal of their bid on the athletic fields driveway and parking lot improvements project and to return the bid bond

• Adopted the 2011-12 town budgets for the General Fund, General Fund Reserve, and Capital Reserve Fund

• Approved the athletic fields driveway and parking lot improvements project with an asphalt walking trail around the parking lot area only

• Awarded the $322,000 bid for construction of the athletic fields improvements to Sharpe Brothers/Vecillio & Grogan

• Amended the Capital Project Ordinance for the budget for the athletic fields improvements to include the construction costs

• Adopted 2010-11 Budget Amendment 8 to increase allocations for miscellaneous maintenance and services expenses

• Appointed Henry Tripp to serve as the town’s representative on the Greensboro MPO’s BiPed Committee updating the bicycle and pedestrian plan

• Declined to proceed with the picnic shelter restroom project

• Adopted revisions to the personnel policy

Action taken at the May 3, 2011 Town Council regular meeting 

• Welcomed Ray Smith as the new fire chief of the Pleasant Garden Fire Department

• Adopted 2010-11 Budget Amendment 7 to allocate additional money from the contingency fund for various line items

• Approved an expenditure for a half-page ad for the June 25 Independence Day celebration in the June issue of Southeast Lifestyle

• Approved the revised Personnel Policy

• Expanded the operating hours of the 2011 Farmers’ Market to 4:00-7:00pm on Wednesday afternoons

• Agreed to allow local musicians to perform at the Farmers’ Market on Saturday mornings

• Approved the use of Town Hall as an early voting site for the November 2012 election

• Received and accepted the 2011-12 draft budget

• Approved October 15, 2011 as the date of this year’s blood drive

• Approved the revised contract with Guilford County reducing the fee for the collection of the ad valorem taxes

• Approved the revised contract with Guilford County eliminating the town’s costs for the operation of the animal shelter

Action taken at the April 5, 2011 Town Council regular meeting 

• Approved the preliminary plans for the soccer/multi-purpose fields driveway and parking area improvements and asked Anderson & Associates to provide cost estimates for extending the walking trail in these plans all the way up to Alliance Church Road.

• Directed the Long-Range Planning Board to come up with a proposal for the location of the proposed restrooms for the picnic shelter to possibly also service the soccer fields.

• Directed the Finance Officer to cash out a maturing CD and place the money in the Capital Reserve Fund savings account.

• Approved 2010-11 Budget Amendment 6 to allocate additional money for the property and liability insurance line item.

• Appointed Stephen Riley to the Long-Range Planning Board.

• Approved the contract with Zambelli Fireworks in the amount of $4,000 for the fireworks display at the June 25 Independence Day celebration.

• Amended the Use of Town Equipment policy to define “property.”

• Approved the 2011 audit contract with Bernard Robinson and Company

Action taken at the March 1, 2011 Town Council regular meeting 

• Adopted a Capital Project Ordinance for the picnic shelter restrooms that allocated funds for the architectural and engineering services only

• Authorized the Long-Range Planning Board to explore the management of the trees on Town Hall property and report back to the Town Council

• Authorized the Recreation Board to do preliminary research into a Facebook page for town events

• Asked that a representative from Pleasant Garden or southeastern Guilford County be added to the MPO’s BiPed Advisory Committee

• Accepted the quote from Burchette Sign Company to install the two solar lights on the soccer/multi-purpose fields

• Adopted the Soccer Policy

• Adopted the Use of Town Equipment Policy

• Approved resolutions dissolving the Piedmont Triad Council of Governments and forming and joining the Piedmont Regional Council

• Approved the Pleasant Garden Historical Society request to place historical items in the display cabinets in the Town Hall lobby

• Set the dates for the 2011 Farmers’ Market for June 18 – September 10

• Established a filing fee of $5 for the 2011 municipal election

Action taken at the February 1, 2011 Town Council regular meeting 

• Adopted an amendment to Chapter 32 of the Town Ordinance to change the terms of members of town boards to two-year staggered terms effective with the appointments to be made at the December 2011 organization meeting

• Adopted an amendment to Chapter 30 of the Town Ordinance to provide for the election and job description of the Mayor Pro Tem

• Closed out the capital project budget for the 2010 Town Hall landscaping and returned the remaining balance to the Capital Reserve Fund

• Approved Budget Amendment 4 to allocate additional funds for emergency services, postage for spring soccer, and soccer improvements (installation of the solar lights)

• Approved the contract with TMA for architectural services for the picnic shelter restroom project

• Approved the 2011 goals for the town boards

• Scheduled budget work sessions on February 24, 2011 and March 14, 2011

Action taken at the January 4, 2011 Town Council regular meeting 

• Directed Town Administrator/Clerk Carmany to do further investigation of cyber insurance and to obtain a price quote.

• Adopted the revised Guilford County Animal Control Ordinance with the exception of the tethering until that issue is discussed and finalized.

• Scheduled a public hearing at 6:30pm on January 24 to gather input on the tethering issue.

• Approved drafts of amendments to the Town Ordinance pertaining to the length of town board members’ terms, the combining the Long-Range Planning Board and Zoning Board into one board, and provisions for the Mayor Pro Tem.  Town boards have been asked to discuss these proposals and provide feedback to the Town Council.

• Directed that the Blackboard Connect system be used to notify residents of all council meetings, special meetings, and public hearings along with the main topics to be discussed at those meetings.

• Approved the calendar for the 2011-12 budget preparation process .

• Approved Capital Projects Ordinance #2 in the amount of $46,450 for the engineering costs of the soccer/multi-purpose fields driveway and parking area improvements project

• Set the maximum installation cost for the solar lights on the soccer fields at $1,100.

• Approved the date of Saturday, March 26, 2011 for the e-cycling event at Town Hall.

• Appointed an oversight committee for the soccer/multi-purpose field driveways and parking area improvements project.  The Long-Range Planning Board and Zoning Board were asked to appoint a member from their respective boards to serve on this committee.

Action taken at the December 7, 2010 Town Council regular meeting 

• Elected Councilwoman Carla Strickland as Mayor Pro Tem for 2011

• Recognized the Snowball King and Queen essay winners and the winning entries from the 2010 Christmas Parade

• Adopted Budget Amendment 3 to remove revenue and expense for the 5K run and adjust the allocation for the Board Appreciation Dinner

• Approved the contract with Anderson & Associates for the engineering of the soccer/multi-purpose fields parking lot and driveways

• Moved forward in the town ordinance amendment process to combine the Long-Range Planning Board and Zoning Board into one Planning Board

• Appointed members to the 2011 town boards

• Extended the terms of the Development Ordinance Revision Subcommittee until the assignment is completed

• Approved the 2011 Town Council and boards meeting schedule

• Approved the 2011 staff holiday schedule

• Granted a special exception to the Town Hall use policy to allow the use of the council chambers for an Eagle Scout ceremony on January 9

• Approved the release of minutes from certain Town Council closed sessions between 2002-2010

Action taken at the November 9, 2010 Town Council regular meeting  

• Received an update from Commissioner Billy Yow on animal control, water and sewer, and county budget issues

• Received an update from Ginger Booker on the proposed merger of the Piedmont Triad Council of Governments and the Northwest Piedmont Council of Governments

• Held a public hearing and adopted the changes to the Development Ordinance pertaining to the Jordan Lake watershed stream buffer protection requirements

• Approved 2010-11 Budget Amendment 2 to allocate additional funds for Emergency Services and reallocate funds within fall soccer line items

• Directed the Finance Officer on the renewal of three maturing CDs

• Authorized the Town Attorney to ask the architectural/engineering firms recommended by the interviewing committees to provide their fee proposals for the soccer field parking lot and picnic shelter restroom projects

• Adopted a resolution on the procedure for the annual review and release of closed session minutes

• Approved the minutes of the closed sessions of April 6, May 11, June 28, July 26 and September 7, 2010

 Action taken at the October 5, 2010 Town Council regular meeting   

• Received the 2009- 2010 audit report

• Approved the replacement of the security camera control system damaged by an electrical surge

• Approved the purchase and installation of a more powerful security camera for the back parking lot/picnic shelter area

• Appointed a subcommittee to review the proposed revisions to the Development Ordinance and make recommendations to the Zoning Board and Town Council on adoption

• Approved the purchase and installation of two solar lights at the equipment storage sheds on the soccer fields

• Identified the engineering/architectural firms to be interviewed for the design and construction of the soccer field parking lot and picnic shelter restrooms

• Appointed the members of two committees to conduct the interviews of the engineering/ architectural firms

• Accepted a bid from NatureScape to make landscaping improvements to Area B, the grassy area on the hill to the left of the Town Hall driveway

• Amended the Capital Project Ordinance for the Landscaping Improvements to the Town Hall Property to allocate additional funds for the Area B improvements

• Approved the agreement with the Piedmont Authority for Regional Transportation to use the Town Hall parking lot as a pick-up location for express bus service

• Adopted a resolution amending the Guilford County Solid Waste Plan for the management of discarded computer equipment

• Agreed to cover the cost of electricity for the Community Christmas Tree at the town sign at the Pleasant Garden Fire Department

 Action taken at the September 7, 2010 Town Council regular meeting  

• Recognized Pleasant Garden resident Sarah Daffron as Ms. North Carolina Senior America 2010

• Proclaimed the week of September 17-23 as Constitution Week

• Adopted 2010-11 Budget Amendment 1 to allocate $1,700 for the purchase of two charcoal grills for the Picnic Shelter

• Amended the Capital Projects Ordinance for Landscaping Improvements at Town Hall

• Directed Town Attorney Hill to send a follow-up letter to SunTrust Bank on the Letter of Credit for the Garden Valley Estates roads

• Approved for NatureScape to do preparation work for the lawn area on top of the hill and Stills Lawn Service to do the reseeding per their existing contract

• Authorized Town Attorney Hill to work with Guilford County Planning and Development to update the Memorandum of Understanding to clarify handling of road surety bonds

• Approved the purchase of orange netting for the lower soccer field

• Approved the members of the Blood Drive/Health Fair Committee

• Approved staff participation in the ICMA-RC retirement plan effective September 15

• Decided to keep Bank of America for the town’s checking and savings accounts

• Adopted the 2010 Revised Guilford County Multi-jurisdictional Hazard Mitigation Plan

• Designated Mayor Greene as the voting delegate to the NCLM annual conference

Action taken at the August 3, 2010 Town Council regular meeting  

• Authorized Town Attorney to research Zoning Board suggestions for handling road maintenance surety bonds

• Approved proposals submitted by the Long-Range Planning Board for landscaping improvements to the Town Hall grounds

• Directed the Town Administrator/Clerk to seek Requests for Proposals for improvements to the parking area of the town soccer/multi-purpose fields

• Approved the purchase and installation of two charcoal grills at the picnic Shelter and adopted new rules and regulations governing the use of the Picnic Shelter and recreational areas

• Directed the Town Administrator/Clerk to seek Requests for Proposals for the addition of permanent restrooms to the Picnic Shelter

• Direct the Town Administrator/Clerk to send out Requests for Proposals for the town’s banking services

Action taken at the July 6, 2010 Town Council regular meeting  

• Approved 2009-10 Budget Amendment 16 to allocate $1,100 from the contingency line item to clean up accounts in preparation for the audit

• Directed Town Attorney Hill to draft a demand letter for the letter of credit being held for the roads in Garden Valley Estates

• Authorized financial payout of staff accumulated overtime

• Directed Town Attorney Hill to draft an updated personnel policy

• Approved a 1.5% salary increase for staff effective July 1

 Action taken at the June 24, 2010 Town Council special meeting  

• Adopted the 2010-11 General Fund Ordinance to approve a budget of $411,900 with a tax rate of 2.5 cents

• Adopted the 2010-11 General Fund Reserve Ordinance

• Adopted the 2010-11 Capital Reserve Fund Ordinance

• Adopted a Capital Projects Budget Ordinance to allocate $10,000 for landscaping improvements at Town Hall

Action taken at the June 1, 2010 Town Council meeting  

• Amended the Development Ordinance to exclude town events from paved parking requirements using the ‘irregular use’ exemption

• Approved Budget Amendment 15 reallocate unused funds from animal control services to the contingency fund and add additional money to the building/office cleaning and newsletter printing line items

• Awarded the contract for updating the Development Ordinance to Municipal Code Corporation and authorized payment of the entire fee out of the 2009-10 budget

• Approved partial payment of the invoice from the Piedmont Triad Council of Governments for the Town Hall Site Plan work

• Amended the Town Ordinance to remove the requirement to be a registered voter to serve on town boards

• Approved the updated Memorandum of Understanding with the Greensboro Area MPO to allow for small town representation on the Transportation Advisory Committee

• Continued working on the 2010-11 town budget

• Directed the soccer committee to refrain from allowing private fundraiser events and solicitations at soccer games

Action taken at the May 11, 2010 Town Council meeting    

• Authorized Town Attorney Hill to send a demand letter to BB&T for the Letter of Credit for street maintenance in the Hunters Hills subdivision.

• Approved Budget Amendment 13 to allocate additional funds for various line items.

• Approved Budget Amendment 14 for the purchase and installation of US flags on specified power poles along Pleasant Garden Road on patriotic holidays.

• Directed Finance Officer Carmany to renew the CommunityOne CD for 24 months at 2% interest.

• Adopted the revised Finance Policy.

• Amended the Town Ordinances to remove the requirement for members of town committees to be residents and registered voters in the Town of Pleasant Garden.

• Adopted a use policy for the Blackboard Connect-CTY notification system.

• Changed the last day of the 2010 Farmers’ Market to September 18.

• Accepted the draft 2010-11 town budget for review and discussion.

• Scheduled a Blood Drive/Health Fair at Town Hall on September 18 in partnership with the Red Cross, Pleasant Garden Lions Club, and Pleasant Garden Fire Department.

• Designated both recordings and printed format of Town Council and town board meeting minutes as official minutes.

• Approved SoccerOp to run the 2010 summer soccer camp for a $250 fee to cover the town’s expenses.

• Combined two separate policies regarding the public comment period at Town Council and town board meetings into one policy.

• Conducted the annual performance evaluation of the Town Administrator/Clerk.

Action taken at the April 6, 2010 Town Council meeting     

• Adopted Budget Amendment 12 to add more money to the 5K Run and make adjustments to various line items

• Designated the Fun for All Playground at Hagan Stone Park as the recipient of any profits from the 5K Run, Walk and Roll

• Approved the contract for 2010-11 legal services with Frazier, Hill & Fury

• Approved the 2010 Farmers’ Market to begin on June 19 and operate for three months

• Directed the Town Attorney to develop a policy for the use of the Blackboard Connect-CTY notification system

Action taken at the March 2, 2010 Town Council meeting      

• Presented the Armed Forces Community Covenant to the Ross Berry VFW Post

• Heard a presentation from Guilford County Schools Superintendent Mo Green

• Approved a contract with Blackboard Connect-CTY for a telephone notification system

• Amended the Pleasant Garden Development Ordinance to include sections on stormwater management

• Approved sending the Jordan Lake Watershed Stream Buffer Ordinance to the state for review

• Authorized a Request for Proposals for updating of the town’s development ordinance

• Moved the date of the May Town Council meeting to May 11 due to a schedule conflict with the May 4 primary

•  Directed that the Assistant Clerk report to the mayor

• Approved Budge Amendment 10 to allocate $500 for a community concert

• Approved participation in the 2010-11 Urban Archery Season (allows for deer hunting inside the town limits for an extended season)

• Approved resolution donating two surplus soccer goals to Pleasant Garden Elementary School

• Approved a revised Town Hall use policy

• Moved oversight of the town soccer program to the Recreation Board

• Adopted a surplus property resolution

 Action taken at the March 18, 2010 Town Council meeting     

• Approved Budget Amendment 12 allocating $3,800 for the Blackboard Connect-CTY telephone notification system

Action taken at the February 2, 2010 Town Council meeting      

• Presented a resolution congratulating the Boy Scouts of America on their 100^th anniversary to the General Greene Council District Commissioner

• Adopted the Armed Forces Community Covenant

• Approved Budget Amendment #9 to allocate $1,150 for the reprinting of the Comprehensive Land use Plan books

• Appointed Ron Robertson to fill a vacancy on the Zoning Board

• Authorized the use of the Idol Field at Pleasant Garden Elementary School during the spring soccer season because of the wet conditions on the lower playing field on town property

• Waived the cost of the electricity for the lights on the Community Christmas Tree provided by the Pleasant Garden Lions Club

• Amended the Town Ordinance to extend board members’ terms to December 31 of each year

  Action taken at the February 11, 2010 special meeting          

• Authorized Town Attorney Hill to draft a revised Town Hall use policy based on the points agreed to by a majority of councilmembers

 Action taken at the January 5, 2010 Town Council meeting         

• Awarded trophies to the winners of the 2009 Pleasant Garden Christmas Parade to Picture Perfect for the Snowball Queen and King float, Best Performance to the Shriners Scooter Patrol, and the Chairman’s Trophy to Boy Scout Troop 328

• Recognized the winners of the Snowball Queen and King essay contest winners

• Authorized Paul Kron of the Piedmont Triad Council of Governments to prepare a grant application for improvements to the driveway and parking areas of the soccer field complex for the Town Council’s review

• Scheduled public budget input sessions at 6:30pm on February 2, March 2, and April 6.

• Changed the deadline date for outer agency funding requests to April 16.

• Scheduled council budget work sessions for February 11, March 18 and April 22 at 7:00pm

• Appointed Councilman Wyrick as the liaison to the Long-Range Planning Board, Councilwoman Johnson as the liaison to the Zoning Board, and Councilwoman Strickland as liaison to the Recreation Board

• Appointed Mayor Greene as the voting delegate to the Piedmont Triad Council of Governments with Councilwoman Strickland as the alternate

• Appointed Councilwoman Strickland as the town’s representative on the Ten Year Plan to End Homelessness task force

• Approved Mayor Pro Tem Smith as the town’s representative on the Solid Waste Committee

• Appointed Councilman Wyrick to represent the town at the Greensboro MPO meetings

• Scheduled an E-cycling event at Pleasant Garden Town Hall in conjunction with Guilford County on Saturday, March 27

• Authorized the purchase of a new computer for the Mayor’s office

• Approved a resolution calling for a revision to the NC Transportation Equity Formula

 January 7, 2010

• Participated in board orientation training with the members of the town’s three boards

 January 16, 2010

• Participated in a day-long retreat to establish operating ground rules and identify council goals for the next two years

 Action taken at the December 1, 2009 Town Council meeting          

• Acknowledged the results of the November 3, 2009 municipal election

• Approved the Letter of Engagement with Bernard Robinson & Company for the 2009-10 fiscal year audit

• Recognized retiring councilmembers Anne Hice and Rick Wallace

 Action taken at the December 1, 2009 Town Council Organization Meeting          

• Administered the Oath of Office to Mayor Bill Greene and Councilmember Carla Strickland

• Elected Nancy Jo Smith as Mayor Pro Tem

• Approved Budget Amendment #6 moving $15,000 from Reading Grows Community into the Contingency/disaster Fund

• Approved Budget Amendment #7 moving $1,500 to Council Travel and Expenses, $500 to Council Retreat, and $200 to Educational materials from the E-cycling event

• Selected Thursday, January 7 for the Board Orientation meeting

• Scheduled a council retreat/planning session for Saturday, January 16

• Approved the 2010 meeting schedule

• Approved the 2010 staff holiday schedule

 Action taken at the December 9, 2009 Town Council Special Meeting     

• Agreed there will be seven members on each town board in 2010

• Appointed the members of the Long-Range Planning Board: Pam Lemieux, Ellen Maddox, Glenn Morgan, Mark Wilcox, David Seel, Wayne Kirkman, and Richard Winn.  Melvin Hinshaw was appointed when Mr. Morgan declined his appointment.

• Appointed the members of the Zoning Board:  Alan Carroll, John Carroll, Dianne Kuhn, Nancy Martin, Peter Rojeski, James Sealey, and Ron Surgeon

• Appointed the members of the Recreation Board:  Steve Brandt, Jack Cox, Leslie Dula, Paul Hernandez, Ethel Hood, DJ Martin and Beth Moore.

• Approved the Stage 1 Adaptive Management Program for Existing Development in the Jordan Watershed (required by the Jordan Lake rules)

Action taken at the November 10 , 2009 Town Council meeting          

• Acknowledged the certification of the results of the October 6, 2009 municipal primary election

• Directed that four maturing CDs in the Capital Reserve Fund be renewed for six months at the best available interest rate

• Approved 2009-10 Budget Amendment 5 to add $1,000 to the Essentials of Municipal Government training line item

• Selected Bernard Robinson and Company as the auditor for the 2009-10 fiscal year

• Contributed $200 to the David M. Lawrence Distinguished Professorship at the UNC School of Government

Action taken at the October 13 , 2009 Town Council meeting          

• Codified the amendment to the Town Ordinances to change the staggering of terms for council members.

• Amended the Town Ordinance to specify that the Organization Meeting of the Town Council will be held at the first meeting in December. 

• Approved a revision to 2009-10 Budget Amendment 1 to increase the line item for Donations/event revenue by $100 to recognize a $100 donation for refreshments at the presentation on Social Security.

• Approved moving the funds in the Finistar money market account to two CDs at a 3.01% interest rate.

• Approved 2009-10 Budget Amendment 2 to increase the amount in the line item for fall soccer trophies and decrease the amount for jerseys/uniforms.

• Approved a Memorandum of Understanding with Senior Resources of Guilford for the provision of the Senior Luncheon program.

• Awarded the contract for cleaning and janitorial services at Town Hall to ProServ Enterprises.

• Adopted a Code of Ethics as required by state law.

• Approved the draft Request for Proposals for auditing services.

• Defeated a proposed vendor ordinance.

 Action taken at the September 1, 2009 Town Council meeting          

• Tentatively approved an amendment to the Town Ordinances changing the date of the Town Council’s Organizational Meeting from the second Tuesday to the first Tuesday in December – this amendment must have a second reading at the October 13 council meeting

• Approved a resolution proclaiming September 21 as the International Day of Peace in Pleasant Garden

• Directed Town Administrator/Clerk Carmany to prepare a Request for Proposals for the annual audit

• Directed Town Administrator/Clerk Carmany to proceed with trade-marking the Town Seal at a cost not to exceed $275

• Agreed to allow Pleasant Garden Elementary to borrow two soccer goals from the Town once a written request is submitted by the principal and an agreement drawn up by the Town Attorney relieving the Town of liability

• Adopted Budget Amendment 1 to allocate a $100 donation for refreshments for the special presentation on Social Security

• Approved moving the General Fund money in the Finistar money market account to a 36-month CD at 2.97% interest

• Approved Budget Amendment 2 reducing the projected revenue from the NC Beer and Wine Tax by $15,733 and reducing the General Fund Contingency/disaster line item by the same amount

• Approved Budget Amendment 3 to add $1,877 to the Senior Luncheon to bring it up to $7,000 and reduce the Health Fair/Blood Drive by the same amount

• Directed Town Administrator/Clerk Carmany to develop a Memorandum of Understanding with Senior Resources of Guilford regarding the Senior Luncheon program

• Approved a Memorandum of Understanding with Guilford County for the administration of Voluntary Agricultural Districts inside the Pleasant Garden town limits – this agreement must be approved by the Guilford County Commissioners

• Directed Town Attorney Hill and Town Administrator/Clerk Carmany to develop a draft Code of Ethics for consideration at the October meeting

• Directed Town Administrator/Clerk Carmany to seek additional proposals for the cleaning service at Town Hall

• Directed that candidates’ pictures and contact information be included in the September town newsletter

Action taken at the August 4, 2009 Town Council meeting                                                                                                             

• Adopted Budget Amendment 7 to the 2008-09 budget in preparation for the annual audit

• Adopted Budget Amendment 8 to the 2008-09 budget to allocate funds for the processing of  payment of accumulated comp time for Town Administrator/Clerk Carmany and Assistant Clerk Baker

• Changed the October Town Council meeting date to October 13 due to the municipal primary on October 6

• Appointed Paul Hernandez to the Recreation Board

• Voted to return a citizen’s donation of money for the Senior Luncheon program

Action taken at the July 7, 2009 Town Council meeting      

• Approved a resolution in support of the 2010 Census

• Adopted Budget Amendment 6 making adjustments to the 2008-09 budget for the annual audit

• Adopted a policy prohibiting the placement of political campaign signs on town property except with Town Hall is being used as a polling place

• Amended the personnel policy to clarify the timing of annual performance reviews

• Directed that Assistant Clerk Baker’s accumulated comp time be paid as additional salary from the 2008-09 budget

• Amended the personnel policy to make annual adjustments to the base salary optional

• Declined to change the guidelines for the Farmers’ Market to allow the sale of meat and shrimp

• Approved for the mayor to attend the July Senior Luncheon and survey participants on their preferences

• Adopted a policy on the use of the AED (defibrillator)

Action taken at the June 2, 2009 Town Council meeting      

• Directed the Town Attorney to develop a Memorandum of Understanding with Guilford County regarding Voluntary Agricultural Districts within the town limits of Pleasant Garden

• Decided that no late registrations would be allowed for the fall soccer program after the deadline date of August 15^th.

• Adopted a policy that no second be required on any motion for the Town Council or town boards

• Directed the Town Attorney to prepare revisions to the Personnel Policy for consideration at the July council meeting

• Adopted a policy on emails for staff, councilmembers, and board members that promotes the use of the email address provided by the town but allows for the use of one’s personal email account when necessary and requires that emails pertaining to town business be forwarded to the public email account

• Adopted a policy on staff computer/Internet use to cover security, conservation and protection of network resources, software installation, inappropriate use, privacy, network etiquette, and liabilities

• Approved a request to NCDOT to raise the speed limit on Appomattox Road between Rosswood Road and Neelley Road to 45MPH

• Received the draft 2009-10 budget and scheduled a public hearing and work session at 7:00pm on Tuesday, June 16

• Recommended that NCDOT proceed with negotiations for the transfer of unneeded right-of-way near Ridgepoint Drive and Alliance Church Road to Charles Kirkman

• Agreed to hear presentations from vendors on June 16 with the intent of purchasing a defibrillator for Town Hall

• Adopted the revised Records Retention Schedule

• Approved a resolution in support of funding from the federal stimulus package for the replacement of the Yadkin River bridge on I-85

Action taken at the May 9, 2009 Town Council meeting      

• Approved the contract with Martin Starnes for the 2008-09 financial audit

• Amended the Town Ordinances to add Chapter 50 – “No parking/towing enforced zones” and designate portions of Alliance Church Road and Ryegate Drive in the area of the Pleasant Garden Community Center and Town of Pleasant Garden soccer fields as no parking/towing enforced zones

• Appointed Mary Ann Yow as the chairperson of the 2009 Veterans Appreciation Day committee

• Appointed Henry Tripp as the chairperson of the planning committee for the proposed 5K/10K Run in the spring of 2010

• Received information on Kids Health and Safety Day proposed for Tuesday, July 28

• Approved a service agreement with Schields Tree Service to remove the dead magnolia tree from Town Hall property

• Renewed the grounds maintenance contract with Still’s Lawn Service for three years

• Adopted Option 2 of the proposed Council Travel and Expense Policy – no individual expense accounts for councilmembers

• Approved that all town legal notices be published in the News & Record only

• Accepted the conceptual Town Hall Site Plan

• Directed Town Attorney Hill to clarify discrepancies in the Personnel Policy pertaining to evaluation of town staff

• Directed Town Attorney Hill to work with Town Administrator/Clerk Carmany on a town email policy

• Appointed Carolyn Coleman to the Healthy Living Committee

• Received the draft 2009-10 Budget and scheduled budget work sessions on May 12 and 28

Action taken at the April 7, 2009 Town Council meeting      

• Proclaimed May 1 as Silver Star Banner Day honoring wounded and ill members of the Armed Forces

• Adopted a resolution recognizing May 7, 2009 as the National Day of Prayer in Pleasant Garden

• Authorized Paul Kron of the Piedmont Triad Council of Governments to prepare details of the proposed permeable pavement parking areas in the Town Hall Site Plan in order for the Town to apply for grant funding

• Scheduled a special meeting on April 27 to discuss the phases of the Town Hall Site Plan

• Approved and endorsed the 2009 Guilford County Solid Waste Management Plan Update

• Approved Budget Amendment #4 – allocations for Reading Grows Community, Council Travel and Expenses, Facility Maintenance and Repair, Computer IT Network Services, and Payroll Service

• Changed the Town Council November meeting date to November 10 to avoid the schedule conflict with the November 3 election

• Withdrew from the state Adopt-a-Highway Program

• Removed the Farmers’ Market from the Recreation Board’s duties at their request

• Approved holding the Veterans Appreciation Day ceremony at the Pleasant Garden Fire Department

• Agreed to proceed with a “no parking/towing enforced” ordinance on both sides of Alliance Church Road from Neelley Road to a point north of the soccer fields and on the south side of Ryegate Drive westward from its intersection with Alliance Church Road beside the property of the Pleasant Garden Community Center

Action taken at the March 10, 2009 Town Council meeting        

• Approved the contract for the position of Town Attorney for the law firm of Frazier, Hill & Fury with William Hill being the primary attorney for the Town of Pleasant Garden

• Changed to the regular monthly meeting schedule for the Town Council, moving it from the second Tuesday to the first Tuesday of each month

• Approved a $3,500 contract with Zambelli Fireworks for the 2009 Independence Day event contingent on receipt of the liability insurance certificate

• Allocated an amount not to exceed $1,500 from the Community Surveys line item in the budget for the “Reading Builds Community” event

• Agreed to allow the Heritage and Preservation Committee to use Town Hall on Sunday, May 24, 2009 for a Memorial Day event

• Approved a contract with the Carolina Dynamo to conduct a soccer camp on the Town’s athletic fields contingent on the receipt of the liability insurance certificate

• Directed Town Administrator/Clerk Carmany to consult with Guilford County Schools and NCDOT to apply the 35mph speed limit on Appomattox Road near Pleasant Garden Elementary during school hours only

• Approved $360 in the Council Continuing Education line item in the budget for Councilman Wallace’s registration fee to attend the NLC Congressional Cities Conference

• Transferred $636.60 from the Movers & Shakers – Facility line item in the budget to Council Travel and Expenses

• Agreed to sponsor a table of nine to the Red Cross “Ask Me” Breakfast on April 2, 2009 at no cost to the Town

• Directed Town Administrator/Clerk Carmany to develop a policy for the Town’s use of advertising to be considered during the budget process

 Action taken at the February 10, 2009 Town Council meeting        

• Recognized Boy Scout Troop 368 in honor of Scouting Week of February 8-14

• Adopted a resolution congratulating George and Katrina Cheek on their 50^th wedding anniversary

• Received an update on Town finances and the possible surplus or deficit at the end of the fiscal year

• Agreed to seek a local bill in the legislature to amend the Town Charter to change the election of councilmembers to two during each election instead of the current practice of electing one during one cycle and three the next cycle

• Appointed Alan Byrd, Marie Byrd, Coley Hooker, Susan McNabb, Gladys Robinson, David Surgeon, Jr. and Dr. Scott Walrond to the Healthy Living Committee

• Appointed Wanda Linz to the One City, One Book Committee

• Approved a resolution in opposition to the Jordan Lake Rules and supporting proposed legislation to modify the Rules

• Agreed to allow the Guilford County Sheriff’s Department to conduct Community Watch meetings at Town Hall on March 9 and March 23 at 7:00pm

• Directed the Town Administrator/Clerk to compile the goals for the 2009 Town board submitted by councilmembers and give them to the boards

• Scheduled a Closed Session on February 17, 2009 at 1:00pm to conduct interviews for the position of Town Attorney

• Scheduled a council work session on March 31, 2009 at 7:00pm to set the direction for the 2009-10 Town Budget

 Action taken at the January 13, 2009 Town Council meeting    

• Approved a technical amendment to Article 3, Section B of the Flood Damage Prevention Ordinance

• Received the completed Town Hall Site Plan proposal from Paul Kron of the Piedmont Triad Council of Governments

• Tabled the appointments to the Healthy Living Committee until the February 10 Town Council meeting

• Appointed Brent Lewis, Chris Culler and Pete Cox to the Soccer Committee contingent upon their background checks

• Approved an amendment to the Personnel Policy regarding employee retirement benefits

• Rescinded the Policy Regarding Service on Boards adopted on May 11, 2004

• Removed Assistant Clerk Linda Baker from probationary status and designated her to permanent employee status

• Approved $50 from the Town to help cover the costs of the Elected Officials Breakfast

• Approved the contract with Town Attorney Donald Vaughan on an interim basis to February 11, 200d and directed Town Administrator/Clerk Carmany to develop and publicize a detailed Request for Proposals as soon as possible

• Appointed Nancy Martin to the Recreation Board

Action taken at the December 22, 2008 Town Council meeting  

• Appointed the members of the 2009 Long Range Planning Board – Melvin Hinshaw, Donald Jones, Wayne Kirkman, Alan Marshall, Scott May and Glenn Morgan

• Appointed the members of the 2009 Zoning Board – Rene` Aldridge, Alan Carroll, Wade Norman, James Sealey Jr., Ron Surgeon, and Henry Tripp

• Appointed the members of the 2009 Recreation Board – Mary Anne Beal (appointment declined), Stephen Bliss, Steve Brandt, D.J. Martin and Beth Moore

• Confirmed that council liaisons are appointed for a one-year term

• Appointed Mayor Hice as council liaison to the Long Range Planning Board

• Appointed Councilwoman Johnson as the council liaison to the Zoning Board

• Appointed Councilman Wallace as the council liaison to the Recreation Board

• Placed the Soccer Committee under the direction of the Town Administrator/Clerk

Action taken at the December 9, 2008 Town Council meeting   

• Elected Councilmember Nancy Jo Smith as Mayor Pro Tem

• Added the direct election of the mayor to the Town Ordinance

• Received the audit report for fiscal year 2007-08 -- an unqualified opinion with no questioned costs

• Approved the 2009 staff holiday calendar

• Closed Town Hall for January 2, 2009 with pay for staff

• Amended the 2008-09 budget to move funds from “Employee Retirement” to “Continuing Education – Staff”

• Dropped consideration of a “No Trespass” restriction on Town property

• Approved the members of the One City, One Book planning committee

• Set a public meeting on Tuesday, February 3, 2009 at 7:00pm to receive citizens’ ideas and suggestions for the 2009-10 Town budget

• Accepted the donation of a Claudia Wannamaker magnolia tree from the Kirkman family and approved its planting on the front lawn of Town Hall

• Approved an E-Waste collection event (electronics recycling) at Town Hall on Saturday, March 14, 2009

Action taken at the November 10, 2008 Town Council meeting  

·         Codified HB1195 Recall of Elected Officials into the Town Ordinances

·         Authorized the Finance Officer to move money from the five CDs maturing between November 10-21 to the banks with the best yield rates for a term of no more than 13 months

·         Delayed action on the trespass law agreement to the December meeting to receive more information about the requirements

·         Instructed the Town Administrator/Clerk to prepare procedures for viewing of public records and fulfilling requests for public records

·         Adopted Certification of Municipal Speed Limits to allow the speed limit to drop to 35mph on Appomattox Road between Neelley Road and Rosswood Road

·         Agreed to hold a gang awareness public meeting on January 22, 2009 at 6:30pm

·         Agreed to appoint an ad hoc committee to plan events in Pleasant Garden with the Greensboro Public Library’s One City, One Book project

·         Adopted a resolution recognizing November 11, 2008 as Veterans Day in Pleasant Garden

Action taken at the October 14, 2008 Town Council meeting  

·         Closed the capital projects budget for the completed town signage project

·         Approved Budget Amendment 2 to appropriate $300 for the purchase of back-to-school student supplies for Pleasant Garden Elementary School; moved money from “Copier purchase” to “Copier lease;” and appropriated $800 to move the security system monitor and keyboard into the lobby work area

·         Approved the members of the Christmas Parade committee (Pat Odom, D.J. Martin, Nancy Martin, and Kelly Hoover)

·         Decided not to pursue the Shared Use Agreement with Guilford County Schools for the use of the Idol Field for soccer practices

·         Authorized Recreation  Board chairman Steve Brandt and Town Administrator/Clerk Carmany to participate in contract negotiations with Pleasant Garden Community Center to use their multi-purpose field for soccer practices and bring the contract back to the Town Council for approval

·         Delayed consideration of the trespass agreement to the November meeting

·         Designated Town Administrator/Clerk Carmany as a permanent town employee and removed her from probationary status

·         Took no action on the proposed property tax rebate because such action would be unlawful

·         Agreed to proceed with the development of a computer/electronic records access policy and appointed Mayor Pro Tem Smith and Councilman Wyrick to work with Town Administrator/Clerk Carmany on it

·         Approved the 2009 meeting schedule.

 
Action taken at the September 9, 2008 Town Council Meeting  

• Declined to take action on the spin-off of Time Warner Cable from Time Warner Inc.
   

• Adopted a Resolution of Appreciation thanking Pleasant Garden United Methodist Church for the use of their facilities for the Senior Luncheon
   

• Adopted a Resolution of Appreciation thanking Phillip Bare for donating his pressure-washing the tables and concrete in the Picnic Shelter
   

• Approved bid from HH Services to pressure-wash and seal the wood and tables in the Picnic Shelter
   

• Approved lease of a new copier from Applied Copier Concepts
   

• Appointed Councilman Wallace as the contact person from the Town of Pleasant Garden to the Guilford County Ten Year Plan
   

• Rescinded the June 10, 2008 motion to purchase 50 US flags and erect them on Pleasant Garden Road on certain holidays due to the Pleasant Garden Lions Club project to place flags there
   

•  Decided not  to erect Christmas banners along Pleasant Garden Road due to problems with the use of the power poles and the length of the banners
   

• Declined to create pages for individual councilmembers on the Town website
   

• Adopted a policy for the use of Town Hall
   

• Designated Councilman Wallace as the voting delegate to the NCLM conference in Charlotte

Action taken at the August 12, 2008 Town Council Meeting   

• Swore in Town Administrator/Clerk Carmany as the Finance Officer
   

• Added the Mayoral Election provision approved by voters in November, 2007  to the Town Ordinances
   

• Adopted a budget amendment to the 2007-08 fiscal year for Senior Luncheon and sales tax expenses
   

• Adopted a budget amendment to the 2007-08 fiscal year for Senior Luncheon and sales tax expenses
   

•  Allocated additional money for the 2009 Independence Day celebration
   

• Amended the Town Ordinance to require Board Members to be registered voters in Pleasant Garden
   

• Approved two outside security cameras aimed at the back parking lot/Picnic Shelter area and  the Veterans’ Memorial
   

• Approved moving the security system keyboard and main monitor into the lobby work area
   

• Appointed Beth Moore to the Recreation Board

·          The Town Council agreed to participate in the Rechargeable Battery Recycling Corporation's program, Call2Recyle.  Bring your old cell phones and rechargeable batteries to Town Hall for free disposal.