Council Meeting Summaries 

 


Actions taken at the December 6, 2016 Town Council Meeting

  • Elected Councilman Ron Surgeon as the Mayor Pro Tem

  • Recognized Jaqueline Marion for her volunteer service with the town's recreation events

  • Directed the Town Attorney to follow-up with Guilford County on enforcement of the fire code and development ordinance violations at the Hooker Furniture site

  • Selected McKim & Creed as the recreation consultant to assist with the implementation of the PARTF grant projects

  • Adopted a resolution closing the capital project budget ordinance for the greenway connector project

  • Adopted a resolution of support to add Wilson Mills Court to the state highway maintenance system

  • Re-appointed Cheryl Pillow to a 2-year term on the Recreation Board, James Sealey Jr. to a 2-year term on the Zoning Board, and Jamie Lockhart to a 1-year term on the Zoning Board

  • Approved the 2017 council/board meeting schedule and staff holiday schedule

Actions taken at the November 9, 2016 Town Council Meeting

  • Approved 2016-17 Budget Amendment 4 to allocate additional funds for server maintenance, Pet Day, and fall soccer restroom cleaning

  • Received a presentation and recommnendations from the volunteer committee on the master plan for the Pleasant Garden Community Center

  • Approved a job description for a Parks, Recreation and Facilities Director staff position

  • Approved the contract with the state for the 2016 PARTF grant

  • Adopted a capital project budget ordinance for the PARTF grant projects

  • Approved a Request for Qualifications for a recreation consultant to assist with the implementation of the PARTF grant projects

Actions taken at the October 4, 2016 Town Council Meeting

  • Received the 2015-16 audit report

  • Designated JDRF as the benefitting charity for the 2017 Discover Good Living 5K and Expo

  • Approved the downtown revitalziation grant allocation of $94,340 to be applied to an ADA-compatible parking area and walkway at the Pleasant Garden Community Center as designed by McKim & Creed and recommended by the advisory committee

  • Affirmed the decision to accept the offer made by the Pleasant Garden Community Center board and accept the donation of the Pleasant Garden Community Center in its entirety pending completion of the survey

  • Approved the agreement with McKim & Creed for the remainder of services for the design and construction of the ADA improvements at the Pleasant Garden Community Center

  • Adopted the capital project budget ordinance for the ADA improvements at the Pleasant Garden Community Center

  • Agreed to create a full-time Parks and Recreation staff position to manage the community center and PARTF projects with the job description and salary to be determined

  • Appointed Mark Wilcox to the Zoning Board

  • Adopted 2016-18 Budget Amendment 3 establishing the budget for the Pleasant Garden Community Center revenue and expenses to go into effect upon closing on the property

  • Approved amendments to the Municipal Records Retention Schedule

Actions taken at the September 6, 2016 Town Council Meeting

  • Announced receipt of a PARTF grant in the amount of $234,387 for recreation projects at Volunteer Park

  • Agreed to wait until 2018 to submit a PARTF grant application for improvements at the Pleasant Garden Community Center

  • Approved 2016-17 Budget Amendment 2 to allocate additonal funds for Pet Day

  • Accepted a $5,000 settlement with Anderson & Associates for under-estimation of quantities of materials for the greenway that resulted in cost overruns

  • Discussed the use of a $94,340 downtown revitalization grant allocation in the state budget

  • Awarded a contract to McKim & Creed to design ADA improvements to the Pleasant Garden Community Center upper parking lot to be funded with the downtown revitalization grant

  • Received updates on assessment reports of the Pleasant Garden Community Center and discussed need to hire a Parks and Recreation staff person

  • Accepted the donation and authorized installation of security cameras at Volunteer Park to deter recurring vandalism at the park

Actions taken at the August 4, 2016 Town Council Meeting

  • Adopted an ordinance and amended the Finance Policy to authorize the use of petty cash

  • Received an update on the status of the fire code violations at the Hooker Furniture site and authorized the Town Attorney to take legal action regarding the lack of a Certificate of Occupancy

  • Authorized an environmental assessment of the Pleasant Garden Commmunity Center property

  • Adopted 2016-17 Budget Amendment 1 to allocate funds for assessments and legal costs associated with the acquisition of the Pleasant Garden Community Center

  • Appointed Dwayne Turner to the Recreation Board

Actions taken at the July 19, 2016 Special Town Council Meeting

  • Met jointly with the Long-Range Planning Board to review the recreational assessment report on the Pleasant Garden Comunity Center

  • Voted to proceed with the legal steps for the acquisition of the Pleasant Garden Community Center

Actions taken at the July 5, 2016 Town Council Meeting

  • Received recreational assessment report on the Pleasant Garden Comunity Center

  • Received report on the status of fire code violations at the Hooker Furniture site from the fire marshal and town attorney

  • Approved 2015-16 Budget Amendment 8 allocating additional funds for grounds maintenance, ordinance codification, the copy machine lease and advertising (recreation programs)

  • Closed the capital project budget ordinance for the athletic fields restroom/concession project

  • Formally accepted the completed greenway project from the contractor

  • Approved staff salary increases for the 2016-17 fiscal year

Actions taken at the June 9, 2016 Town Council Meeting

  • Approved 2015-16 Budget Amendment 7 allocating additional funds for grounds maintenance, staff salaries, Independence Day event, and spring soccer expenses

  • Held a public hearing on the 2016-17 budget and adopted ordinances for the 2016-17 General Fund, General Reserve Fund, and Capital Reserve Fund budgets

  • Approved the interlocal agreement with Guilford County for animal control services for 2016-2021

  • Revised the concession stand policy

  • Adopted a resolution closing the capital project budget ordinance for the digital 2-way radio communications system

  • Approved the spraying of the nature trails for poison ivy and the clean-up of the trails at a cost of no more than $350

Actions taken at the May 3, 2016 Town Council Meeting

  • Approved 2015-16 Budget Amendment 6 allocating additional funds for town improvements -- community center assessment and installation of additional electrical outlets on the fire department sign

  • Approved the interlocal agreement with Guilford County for the collection of property taxes for 2016-2021

  • Agreed to issue a request for bids for the revision/update of the town website

  • Received the 2016-17 draft budget and scheduled a public hearing for June 9th

Actions taken at the April 27, 2016 Town Council Special Meeting and Budget Work Session

  • Presented the 2016 update to the Town Hall Site Plan and held a public hearing

  • Adopted the revised Town Hall Site Plan

  • Adopted the revised 2016-22 Capital Improvements Program

  • Awarded the contract for the T-shirts for the Discover Good Living 5K to Triad PawPrints

  • Continued work on the 2016-17 budget

Actions taken at the April 27, 2016 Town Council Special Meeting on the PARTF Grant

  • Presented the 2016 PARTF grant application and held a public hearing

  • Approved a resolution for the submittal of the 2016 PARTF grant application to the state

Actions taken at the April 5, 2016 Town Council meeting

  • Approved 2015-16 Budget Amendment 5 allocating additional funds for grounds maintenance, repairs and maintenance, and soccer insurance and background checks

  • Awarded the contract for the fireworks display at the Independence Day Celebration to Pyro Engineering/Bay Fireworks

  • Approved a services agreement with McKim & Creed for an assessment of recreation opportunities at the Pleasant Garden Community Center

  • Approved a resolution of support to add Glenbrooke Drive to the state road maintenance system

  • Awarded the 2016-17 grounds maintenance contract to NatureScape

  • Adopted the 2016-22 Capital Improvements Program

  • Adopted new contracting requirements mandated by the state: E-Verify and the Iran Divestment Act

Actions taken at the March 29, 2016 Town Council Budget Work Session

  • Reviewed 2016-17 Budget Workbook 1

Actions taken at the March 1, 2016 Town Council meeting

  • Held a public hearing on text amendments to the Development Ordinance to allow for senior communities to be built in the town;  adopted the text amendments

  • Renewed the Urban Archery Season for 2017

  • Approved 2015-16 Budget Amendment 4 allocating additional funds for telephone service and property/liability insurance

  • Approved the design and funding for the Howard Coble Memorial Greenway signs

  • Appointed Roger Pike to the Long-Range Planning Board

  • Received 2016-17 Budget Workbook 1

Actions taken at the February 2, 2016 Town Council meeting

  • Accepted the bid from Wireless Communications for the installation of a digital 2-way radio communications system, adopted the capital project budget ordinance for this project, and approved a memorandum of understanding with the Pleasant Garden Fire Department to place the repeater on their tower

  • Appointed Sharon Evans to the Recreation Board

  • Changed the status of the new Assistant Clerk from probationary to regular employee

  • Named the recently completed greenway in honor of the late Howard Coble

  • Discussed acquisition of the Pleasant Garden Community Center, management options, and funding sources

  • Approved a 5-year lease with COECO for a color copier

  • Gave direction to the budget officer on several issues for the upcoming budget process

  • Approved the community center board's request to use there CBO money to repair the ice machine

  • Discussed Jordan Lake Rules issues pertaining to BMPs and the stream buffer requirements

Actions taken at the January 16, 2016 Town Council planning retreat

  • Discussed acquistion of the Pleasant Garden Community Center and next steps

  • Agreed to update the previous PARTF grant application and resubmit if for the 2016 cycle

  • Discussed the need for a town-specific emergency plan to supplement the countywide plan and to install a back-up generator in Town Hall

  • Agreed on the need to update the town website and to seek bids

  • Discussed safety concerns related to the Christmas Parade (tripping hazard created by extension cords) and the Independence Day event (exposed wiring and rebar, ruts, etc at the community center)

  • Assigned the Long-Range Planning Board to conduct a citizen survey on potential municipal services

Actions taken at the January 5, 2016 Town Council meeting

  • Adopted 2015-16 Budget Amendment 3 approving changes in allocations for audit services and dues/ subscriptions/honorariums

  • Amended the Greenway Capital Project Budget Ordinance to allocate additional funds for quantity overruns in gravel and asphalt

  • Approved resolutions supporting the addition of Cynthia Road Extension and Ravenwood Subdivision roads to the state road maintenance system

  • Identified issues and goals to be discussed at the January 16 planning retreat

  • Discussed the purchase of a digital 2-way radio communications system, award of bids, and an agreement with the Pleasant Garden Fire Department to mount the repeater on their tower

Actions taken at the December 1, 2015 Town Council meeting

  • Administered the oath of office to Mayor Carla Strickland, Councilman Alan Marshall and Councilman Ron Surgeon

  • Elected Alan Marshall as the Mayor Pro Tem

  • Adopted 2015-16 Budget Amendment 2 allocating additional funds for the Christmas Parade

  • Appointed members to the 2016 town boards

  • Approved the 2016 meeting schedule and staff holiday schedule

  • Approved the 2015-16 audit contract with Bernard Robinson

Actions taken at the November 5, 2015 Town Council meeting

  • Approved the resolution updating the Guilford County Multi-jurisdictional Hazard Mitigation Plan

  • Held a public hearing and adopted amendments to the town ordinances and the Development Ordinance to comply with changes in state law

  • Accepted the Recreation Board's recommendation to use Trivium Racing to manage the 2016 Discover Good Living 5K.

  • Approved the purchace and installation of a digital 2-way radio communications system

  • Adopted a resolution honoring the memory of the late US Representative Howard Coble

 

Actions taken at the October 6, 2015 Town Council meeting

  • Received the 2015-15 audit report

  • Approved 2015-16 Budget Amendment 1 allocating additional funds for soccer insurance and background checks, waxing of Town Hall floors, animal contro and website hosting.

  • Approved a Request for Proposals for the purchase and installation of a digital 2-way radio communications system

  • Granted a 3-week extension for the abatement of a nuisance violation at 4546 Pleasant Garden Road

  • Adopted a resolution supporting the addition of Walter Wright Road Extension to the state road maintenance system

  • Approved the revised Continuity of Government Plan

  • Approved an amendment to the greenway capital project budget ordinance to allocate additional funds for construction due to higher bids than expected

  • Amended the Personnel Policy to add a dress code

  • Awarded the contract for construction of the greenway to P&S Grading

  • Adopted a motion accepting the donation of the Pleasant Garden Community Center contingent on the terms and conditions being mutually acceptable

 

No meeting in September 2015 due to lack of business to be conducted

 

Actions taken at the August 6, 2015 Town Council meeting

  • Administered the oath of office to new Assistant Clerk Tracy Cooper

  • Approved a resolution accepting the apparent low bidder for the greenway construction project

Actions taken at the July 22, 2015 Special Town Council meeting

  • Hired Tracy Cooper as the new Assistant Clerk

  • Held joint meeting with the board of directors of the Pleasant Garden Community Center to discuss the donation of the facility to the town

Actions taken at the July 7, 2015 Town Council meeting

  • Approved 2014-15 Budget Amendment 9 to allocate additonal funds for HVAC maintenance, staff overtime, payroll service, telephone, computer repair, newsletter printing and postage, Independence Day expense and the spring event.

  • Authorized the Town Attorney to hire a private invesigator to find the owner of 2610 Tabernacle Church Road to recoup the nuisance abatement costs of that property

  • Approved the Recreation Board's recommendation on the volunteer application

  • Designated JDRF as the benefitting charity for the 2016 Discover Good Living 5K and Expo

  • Approved staff salary increases for the 2015-16 fiscal year.

Action Taken at the June 2, 2015 Town Council Meeting

  • Adopted 2014-15 Budget Amendment 8 to allocate additional funds for grounds maintenance, heat/AC maintenance, and town improvements

  • Held a public hearing and adopted budget ordinances for the 2015-16 General Fund, General Fund Reserve and Capital Reserve Fund

  • Voted to offer to accept the donation of the Pleasant Garden Community Center on the condition the town operate the baseball progam similar to the current soccer program

  • Approved the installation  "Volunteer Park - Town of Pleasant Garden" on the athletic fields restroom/ concessions building

Action Taken at the May 18, 2015 Special Town Council Meeting

  •  Discussed options for the funding of repairs to town streets not currently on the state road maintenance system

  • Reconsidered the motion adopted at the April 7, 2016 meeting with respect to funding of roadways; the maker of the April 7 motion withdrew the motion and negated the process put in place.

  • Approved a motion to follow the procedures outlined in the NC General Statutes to add roads to the state maintenance system (petition and special assessments)

  • Held a work session on the 2015-16 budget

Action Taken at the May 5, 2015 Town Council Meeting

  •  Accepted a request from Walter Wright Road Extension property owners to withdraw their petition

  • Authorized the clean-up of 2610 Tabernacle Church Road at town expense to abate the nuisance ordinance violation at that location

  • Approved the rollover of a maturing CD

  • Approved 2014-15 Budget Amendment 7 to allocate additional funding for field maintenance and supplies, office equipment, fire inspections/investigation fees, ordinance codification, and restrooms (spring soccer).

  • Received the Long-Range Planning Board's recommendations on prioritizing the projects in the Bicycle-Pedestrian Plan

  • Approved the refund of a subdivision fee because the land did not perk

  • Received the draft 2015-16 budget

Action Taken at the April 13, 2015 Special Meeting and Budget Work Session

  •  Approved 2014-15 Budget Amendment 6 to allocate additional funding for the Discover Good Living events using increased revenue from race registrations and sponsorships

  • Discussed specific line items in the 2015-16 budget workbook

Action Taken at the April 7, 2015 Town Council Meeting

  •  Received numerous public comments on the issue of repairing roads not currently on the state maintenance system

  • Approved 2014-15 Budget Amendment 5 to allocate additional funding for the copier service contract and the E-cycling event

  • Approved the contract with Zambelli for the  fireworks display at the 2015 Independence Day celebration

  • Approved a resolution to finance special assessments for road improvements to Walter Wright Road Extension and scheduled a public hearing on the road petition for the May 5, 2016 meeting.

  • Approved a motion to set up a funding agreement with property owners on Walter Wright Road Extension at 3% interest for 10 years to make repairs to the road

  • Amended the liability insurance requirements in the concession stand policy

  • Renewed the grounds maintenance contract with Still's Lawn Service for the 2015-16 fiscal year

  • Set the filing fee for the 2015 municipal election at $5

  • Approved a resolution in support of a one-cent tax increase to the Pleasant Garden Fire Department's property tax rate

Action Taken at the March 30, 2015 Town Council Budget Work Session

  •  Received and reviewed the budget workbook

Action Taken at the March 3, 2015 Town Council Meeting

  •  Held a public hearing on the Bicycle-Pedestrian Plan and adopted the plan

  • Held a public hearing on an amendment to the town ordinances to require the timely removal of graffiti; adopted the amendment

  • Held a public hearing on amendments to the Development Ordinance; adopted amendments pertaining to bona finde farms, water/sewer connections conditional zoning, lighting, and dumpster screening

  • Received public comment  the process to add the roads to the state maintenance system, including who should pay for the costs to repair/upgrade them

  • Discussed road funding options but did not reach consensus

  • Approved 2014-15 budget amendment 4 to allocate additonal funds to the unemployment reserve fund

  • Aproved the design and allocated funds for the installation of signs at Volunteer Park

  • Approved a memorandum of understanding to designated JDRF as the benefitting charity of the 2015 Discover Good Living event

 Action Taken at the February 3, 2015 Town Council Meeting

  •  Received public comments on the process to add roads to the state maintenance system and how the repairs/upgrades should be funded

  • Discussed options for funding road repairs

  • Scheduled a public hearing for the March 3, 2016 council meeting to consider graffiti amendments to the town ordinances

  • Appointed Cheryl Pillow to the Recreation Board

  • Approved a social media policy

  • Approved a resolution in support of reinstating historic preservation tax credits

  • Approved a proclamation for Highway Safety Week

Action Taken at the January 17, 2015 Town Council Planning Retreat

  • Discussed funding options for making repairs/upgrades on town roads not on the state maintenance system -- assessments, bonds or a tax increase

  • Set goals and the councilwork program for 2015

Action Taken at the January 6, 2015 Town Council Meeting

  • Approved 2014-15 budget amendment 3 to reclassify the sales tax on utility franchises and allocated addtional funds for cleaning and dues/subscriptions/honorariums

  • Voted to take the appropriate actions to complete the acquisiton of the Pleasant Garden Community Center and form a committee of citizens and councilmembers to advise the direction to take

  • Approved the 2014-2020 Capital Improvements Program

  • Approved the 2015 PARTF grant application and its submittal to the state

  • Adopted amendments to the Municipal Records Retention Schedule


 

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